LOCATION OF POSITION
This position is located in the Human Resources Division for the Department of General Services, located at 301 W. Preston Street, Baltimore, MD 21201.
MAIN PURPOSE OF JOB
This position functions as an HR Generalist in the Recruitment & Examination and the Classification & Compensation areas of the HR Division for the Department of General Services (DGS). This position is primarily responsible for full lifecycle recruitment from vacancy to hire. This includes all merit system recruitment, testing and selection, contractual recruitment and selection, and Management/Executive Service recruitment and hiring. The incumbent will serve as a subject matter expert on the JobAps recruitment system, and is responsible for ensuring that the system is used appropriately and effectively to enable DGS to meet all recruitment and staffing needs. In addition, this position is responsible for leading classification and compensation functions, and serving as a liaison between department managers/supervisors, HR management, and the DBM Class & Comp Unit.
Duties for this position include but are not limited to:
Recruitment & Examinations area:
• Independently conducts full lifecycle recruitment and selection activities. Duties include: working with hiring managers on assessing needs for vacant positions; reviewing and developing selection plans for approval by management; preparing job announcements; reviewing applications for minimum qualifications; and providing hiring managers with qualified job candidates using eligible lists.
• Acts as a consultant to DGS managers and supervisors on the recruitment, selection and interview process. Maintains communication and coordination with managers for the purpose of prioritizing recruitments; maintaining position control; updating vacancy reports; and finalizing selections.
• Researches available labor pools and sources, and develops recruitment strategies to achieve DGS’ recruitment and employment goals.
• Recommends salary offers to HR management, prepares offer letters for selected candidates, and makes job offers to candidates.
• Communicates with candidates throughout the stages of the recruitment and selection process to ensure they are kept updated in the process.
• Ensures selection and hiring processes are conducted legally and in compliance with all State and Federal laws and regulations.
• Utilizes the JobAps applicant tracking system to conduct recruitment activities. The incumbent will be a subject matter expert for the HR Division in the use of JobAps and will be expected to become fully proficient in the use of the system.
• Responsible for the advanced functions of job analysis, test development and validation, as well as the reporting that goes along with these functions. Tasks include: job analysis; development of new examinations that may include written tests, qualification supplements, oral exams, and/or ratings of training and experience; review and revision of existing exams; administration and scoring of exams and assessments; performing statistical analysis and interpreting results, and making recommendations for use of results; and documenting projects with thorough written project reports.
• Develops recruitment strategies and performs outreach/recruitment activities to attract qualified and interested applicants to DGS positions. May attend job fairs, high school career workshops, college internship fairs, and other similar functions to represent DGS and encourage candidates to apply for positions.
Classification & Compensation area:
• Serves as the lead and primary point of contact in the HR Division for classification and compensation processes.
• Provides information to managers/supervisors and employees on classification processes, answering questions as needed, and keeps all involved parties updated on open processes.
• Works with managers/supervisors to complete reclass requests, and makes recommendations as needed on appropriate classifications.
• Utilizes job analysis skills to make recommendations to HR management on appropriate classifications for vacant and filled positions.
• Serves as primary point of contact for submitting reclass requests to DBM Class & Comp for review and approval. Monitors all open requests, following up as needed.
• Serves as DGS’ HR liaison with DBM Class & Comp Unit for all classification processes.
Education: A bachelor’s degree from an accredited college or university.
Experience: Two and one half years of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation.
1. Professional HR management work in the areas of recruitment and selection, classification, salary administration, employee relations, test development and validation or as a generalist may be substituted on a year-for-year basis for up to four years of the required education.
2. Paraprofessional personnel work experience may be substituted on a year-for-year basis for up to four years of the required education. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment procedures.
3. Thirty graduate credit hours from an accredited college or university in the fields of HR/personnel administration, human resources management, business administration, public administration, statistics, tests and measurements, psychology or a related field may be substituted for up to two years of the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classifications or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience and education.
This position is open to applicants who meet the minimum and selective qualification(s) listed below. A selective qualification recruitment is conducted for positions when there is a specific or additional bona fide occupational qualification (i.e. knowledge, skill, or ability) required.
1. Six months of professional HR experience involving recruitment and examination, and job analysis functions is required.
DESIRED OR PREFERRED QUALIFICATIONS
1. Professional HR experience involving recruitment and examination functions with a State of Maryland agency is strongly preferred.
2. Professional HR experience involving test development and validation, and creating and administering candidate assessments is preferred.
3. Experience using JobAps and SPS Workday is strongly preferred.
4. Knowledge and experience utilizing the State Personnel and Pensions Article, the Fair Labor Standards Act, the Americans with Disabilities Act, the Code of Maryland Regulations - Title 17, equal employment opportunity laws, and related State and Federal HR policies, rules and regulations is preferred.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter.
2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SPECIAL REQUIREMENTS, INSTRUCTIONS FOR HOW TO APPLY
APPLICATIONS MUST BE RECEIVED ONLINE THROUGH THE DGS WEBSITE. Please visit www.dgs.maryland.gov and click on Employment to view the full version of this posting and to apply online. Applications will be accepted until 09/26/17.