- Position Description
THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future LEGAL PROCESSING SUPPORT vacancies in the Pima County Attorney's Office.
Salary Grade: P2
Processes legal documents of a specialized nature with some instruction with respect to details of the assignment.
For more information about the Pima County Attorney's Office, please visit their website at http://www.pcao.pima.gov
Preference given to current Pima County employees.
(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
Answers general procedural questions from the public and staff concerning specialized documents, policies, activities and services, and researches information;
Compiles confidential information and prepares and types legal documents;
Prepares and updates file folders, logs, status records and other documentation to reflect the current status of a process and performs required purges;
Indexes, classifies, codes and files records, reports and documents;
Conducts computer searches to obtain or validate information such as prior criminal histories, asset information, credit histories, financial assets, place of residence and employment using various restricted access resources;
Interviews clients to obtain or verify general information for case records;
Searches for, retrieves and provides information on case disposition to concerned parties using manual and automated systems and determines further action as required;
Creates and maintains new records and client files, inputs and retrieves information using computer systems;
Creates and maintains spreadsheets and databases using packaged software or computer programs;
Schedules and arranges meetings, conferences, interviews, appointments and travel;
Gathers information and prepares and processes routine legal documents such as opinions, complaints, warrants, depositions, interviews and answers routine correspondence;
Reviews case files to insure file is complete and contacts appropriate parties to obtain missing documents;
Assembles the daily court calendar, determines priority of trials or hearings, and relays information to judges and other concerned parties;
Receives payments, issues receipts and verifies daily cash intake with receipts;
Contacts and collects accounts receivable and monitors payment arrangements;
Provides detailed information in response to queries concerning unit operations;
Coordinates processing actions with other units, departments or outside agencies;
Stamps, sorts and distributes incoming mail, and sorts and seals outgoing mail;
Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process;
Receives visitors and telephone calls, determines nature of business, and refers to the appropriate division, section or individual;
Operates a variety of office equipment.
KNOWLEDGE & SKILLS:
- legal office practices and procedures;
- legal terminology, legal forms;
- business English, grammar and spelling;
- criminal justice system or civil legal process;
- court procedures.
- recognizing and setting priorities in the processing of legal documents;
- working within time constraints and meeting deadlines;
- filing documents and researching information;
- coding, classifying and entering data into computers and verifying key entries;
- operating a variety of computer applications, word processing and office equipment;
- establishing and maintaining effective work relationships;
- making mathematical calculations;
- communicating effectively;
- preparing, processing and analyzing legal documents, forms and correspondence;
- maintaining legal filing systems;
- training, assigning work to and reviewing the work of clerical support staff.
- Minimum Qualifications
One year of legal clerical experience.
(Additional relevant education from an accredited college, university or trade/vocational school may be substituted.)
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
- Qualifying candidates may be required to complete and pass online assessments.
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
- Supplemental Information
Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Risk Management's review and approval of the candidate's driving record.
Special Notice Items: Due to the need for access to courts, law enforcement, detention or correctional facilities, some positions in this classification may require satisfactory completion of a personal background investigation by law enforcement agencies.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
Overall Job Objective