- Position Description
This grant-funded position is in the Health Department. OPEN UNTIL FILLED.
Salary Grade: U1
Assists in management activities and is distinguished from Special Staff Assistant-Senior by its organizational placement and its somewhat limited freedom and authority to act. This is appointed, unclassified and exempt from the Pima County Merit System Rules.
(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor)
Assists in the planning and management of operational projects;
Designs and implements special managerial studies;
Researches, plans, develops and writes reports concerning managerial or supervisory issues;
Assists in the development of policy statements concerning managerial and supervisory practices, issues and procedures;
Acts as the department or division representative on various county committees, boards and at various meetings;
Aides in the support of County and departmental goals and functions;
Participates in the development and monitoring of special projects;
Designs and conducts special projects of a politically sensitive nature on behalf of managerial or executive staff;
Plans, organizes, schedules and conducts various departmental meetings;
Establishes and maintains liaison with various outside agencies, groups and concerns;
Conducts surveys to gather information for studies or research;
Responds to public inquiries, resolving potential problems and addressing pertinent issues;
May supervise and train staff.
KNOWLEDGE & SKILLS:
- public sector organization and functions;
- public administration principles and practices;
- basic managerial techniques and practices;
- study and research methodology.
- representing the department or division;
- communicating effectively, both orally and in writing;
- assisting in management and supervision;
- reviewing functional and operational procedures.
- Minimum Qualifications
A Bachelor's degree from an accredited college or university with a major in business or public administration, management or a related field as defined by the appointing authority and two years of professional administrative or management experience.
(Additional relevant experience/education from an accredited college or university as defined by the appointing authority at the time of recruitment may substitute for a portion of the aforementioned education/experience.)
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- Experience providing administrative program support including facilitating meetings, scheduling, taking minutes, tracking deliverables and creating forms/templates.
- Proficient in Excel, Outlook, Word and other forms of electronic records.
- Experience working for a health provider or a health administrative agency.
- Experience with statistical data, research, trend analysis and summary of findings.
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
- Supplemental Information
Licenses and Certificates: Valid driver license is required at time of application. Valid AZdriver's license and access to a registered/insured vehicle for business travel is required (business mileage reimbursed) at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record.
Overall Job Objective