- Job Label:
This is responsible accounting work involving the application of accounting principles and practices to the maintenance of accounting and fiscal records. Work is performed in the areas of budget, procurement, management information systems and other administrative functions as assigned. Work requires the exercise of good judgment and must be performed in accordance with generally accepted accounting procedures. Accounting work experience with Housing Authorities, specifically with Public Housing, Housing Choice Vouchers, Low Income Tax Credits and Multi-family programs, is optimal but not mandatory.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The statements contained here reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload. The functions listed are also examples of duties that may be required and in no way imply a contractual agreement between the employer and employee or affect the at-will relationship between the parties.
- Prepares monthly general ledger journal entries for the Housing Authorities and related corporations.
- Maintains cash receipts journals for all ledgers. This includes, but not limited to, billing, collections and posting of cash receipts.
- Monitors general operating bank account balances.
- Prepares all journal vouchers, verifies coded checks, prepares statements and consolidated balance sheets for financial reports in accordance with HUD, GAAP and GASB requirements, as well as any requirements of other funding sources.
- Maintains sub-ledgers and reports actual to-date expenditures to Finance Director and all required reports to HUD or other entities.
- Reviews rental income, maintenance charges, other sources of income and expenses.
- Performs month-end and year-end closings and prepares financial statements for assigned projects.
- Reconciles balances on general fund ledger to corresponding accounts balances on other fund ledgers.
- Monitors reports from other departments for accuracy and completeness of required data and works with other departments to insure accuracy and completeness of data.
- Insures that other departments understand computerized systems and their financial ramifications. Advises staff in proper procedures, etc. to insure financial transactions are accurate.
- Prepares records, etc. so they can be audited and in such order that the audit results will be favorable. Works with auditor as needed during the audit process.
- Prepares or assists in preparing program budgets.
- Monitors monthly budget performance and advises when revisions are needed.
- Prepares requisitions for program funds.
- Monitors cash requirements and invests excess funds in compliance with established procedures.
- Bills other authorities, agencies, etc. for accounts receivables.
- Maintains receivables and payables in balance and documented for audit.
- Completes various accounting tasks as assigned
- Extensively uses the computer for record keeping, document preparation, and all facets of work.
- Attends work with regularity and punctually and recognizes that attendance is an essential duty and responsibility of this position.
- Provides support, information, and reports to other departments relative to their accounting and financial needs.
- . Prepares various reports as assigned.
- Analyzes and summarizes results of special reviews, investigations and research efforts.
- Monitors required reporting in all areas and insures reports are completed and submitted on a timely basis by the Authority.
- Analyzes procedures and operations for areas of improvements.
- Coordinates and works with other departments relative to financial records.
- Works closely and cooperatively with other departments and staff to facilitate program operations and fiscal responsibility.
- Assist Finance Director and Executive Director, as assigned, with research, computer corrections, data entry and help supervise staff and handle problems in assigned areas.
- Assists other staff as assigned.
- Develops and maintains spreadsheets, etc., as required.
- Prepares and produces correspondence.
- Maintains filing system, both paper and electronic.
- Performs other related duties as required/assigned.
- Maintains all work on a timely basis.
This position requires the incumbent to exhibit the following behavioral skills:
- Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with sensitive topics and/or irate customers.
- Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; Manages difficult or sensitive customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance.
- Interpersonal Skills: Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting.
- Teamwork: Balances team and individual responsibilities; Contributes to building a positive team spirit; Puts success of team above own interests.
- Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions;
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- Must have thorough knowledge of the principles, methods and practices of professional governmental accounting.
- Thorough knowledge of the Housing Authority’s accounting system and procedures.
- Ability to maintain exacting accounting records and to prepare accounting reports and statements of complexity.
- Ability to supervise the work of others.
- Knowledge of and ability to do programming for internal use in software used by the Authority.
- Ability to establish and maintain effective working relationships with superiors, fellow employees, the general public and others.
EDUCATION AND EXPERIENCE:
- Graduation from an accredited college or university with a bachelor’s degree in accounting or business administration.
- Minimum of three (3) years of accounting experience.
- Or an equivalent combination of education and experience to meet the required knowledge, skills and abilities.
This position is required to work in an office setting that is generally accessible to the mobility and sensory impaired. The incumbent must have the ability to utilize standard office equipment and access files and documents. The incumbent must have the ability to lift up to 20 pounds. Must be able to work while seated for extended periods of time.
- Must be bondable.
- Possession of a valid State of Georgia Driver’s License.
The Decatur Housing Authority was established in 1938 with its primary focus being on building housing for low income households. Over the years, the Housing Authority has expanded its focus to include the revitalization of the Decatur community as a whole through the renewal and redevelopment of substandard housing, as well as improving facilities in the downtown area. The Authority is now expanding its efforts to revitalize & redevelop into the newly designated Columbia Park area of East Decatur.
- Related Keywords:
- accountant, billing, accounting, GL, General Ledgers, Housing Authority, expenditures, income and expenses, financial, financial statements, monthly budget, budget.