Summary of Position:
The Board and Legal Projects Manager provides projects management and logistical professional support with an emphasis on planning and operational efficiency and effectiveness under the direction of the General Counsel and supporting other department members. He/she tracks, monitors and prioritizes board operations and legal organizational initiatives, ensuring timelines are set and deadlines for strategic initiatives and urgent action items are met. The Board and Legal Projects Manager acts as a trusted advisor to the General Counsel and is key in driving project performance, metrics development, efficiency evaluations, process implementation, and communication methodology recommendations. The Manager Corporate Governance Projects will evaluate current needs and resources, plan requirements with internal and external customers, and usher projects through the entire project lifecycle. This includes managing project schedules, identifying risks and clearly communicating goals to project stakeholders.
•Assists General Counsel in establishing, tracking, measuring, and accomplishing the projects of the Legal and Board Operations departments.
•Supports all internal team members and departments following the Association mission and values while promoting Association culture.
•Assists in the coordination of the General Counsel’s objectives to monitor and track organizational projects, goals and benchmarks
oDevelop, coordinate, prepare and help implement project plans and applications designed to improve and support organizational initiatives
oOversees the entire project life cycle of detailed project plan using standard project methodology
oEstablish and adhere to project timelines, outline resources required for successful implementation of initiatives, and monitor results to ensure goals are met
oAssists with the creation of and maintenance of documents related to organizational initiatives, check-lists and procedures
oMonitors project progress and establish milestones as needed for reporting to appropriate management levels
•Conducts analysis to support planning and implementation of initiatives. This includes gathering data, organizing and analyzing data and developing recommendations/options for the General Counsel.
oProvide operational metrics with appropriate drill-downs, through reports and dashboards
•Develop and track project plans and timelines, in coordination with the Director, Board Operations
•Assist in orientation of incoming Chairs and Vice Chairs
•Develop surveys and results presentations
•Manage Board Papers application upload and permissions
•Manage quarterly reporting on board member contributions (i.e. giving reports)
•Review and proofread all communications and materials for the board, including managing production of Board Directory and board meeting Program Guides
•Lead on special projects with an emphasis on technology
•Coordinate with Conventions team on board meeting registration process
•Maintain master calendar of governance activity
•Understand and monitor ongoing compliance to Bylaws and other governance requirements
•Work with various departments (Executive Office, Government Relations, Foundation Information Technology, Marketing) on reporting and required deliverables needed from the board
•Works on special projects and other duties as required by the General Counsel.
•5-7 years successful project management experience, management consulting experience a plus
•Previous experience managing legal projects – highly desirable
•Board management and/or governance experience desired but not required.
•Bachelor’s degree required
•Ability to communicate clearly and concisely
•Ability to maintain accurate data/information
•Advanced knowledge and use of MS Office, document management systems and portals
•Intermediate to advanced knowledge and use of modern project collaboration and management tools (e.g., Office 365, Basecamp, TeamGantt, Asana, Smartsheet, and/or Huddle)
•Intermediate to advanced knowledge and use of presentation tools (e.g., PowerPoint, Keynote)
•Understanding of operating policies and procedures.
•Knowledge and understanding of association governance and operations.
•Ability to maintain confidentiality of work records
•Strong organizational, time-management and problem-solving skills
•Strong interpersonal and diplomacy skills
•Demonstrative abilities in collaborative team building and consensus
•Exceptional analytical and critical thinking skills
•Significant business and stakeholder relationship building experience
•Responsiveness to change and leads as a change agent
•Significant communication skills in written and verbal formats; showcases clear and concise manner
•Ability to work as part of a team and to work independently; a self-initiator, versatile and assumes risk with responsibility
4. Essential Mental Requirements:
•Must be able to work as an integral part of the Legal & Board Operations Team
•Must be able to maintain good rapport with all departments
•Be on time and with a minimal amount of absence
•Must be able to make complex decisions for tough problems
•Must be able to cope within a fast-paced work environment; perseveres with tenacity
•Must be able to manage multiple projects; separating mission critical from the non-strategic; with minimal supervision
•Must be fearless in tackling issues and challenges as they arise; doesn’t avoid confrontation
•Must be able to understand the importance of the position for the success of the business
•Ability to accept change and be flexible; focusing on action and outcomes
•Must be able to act with honor, character and integrity