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The Cytopathology Supervisor:
• Manages the daily technical operations of the Cytopathology lab in compliance with all regulatory requirements of the College of American Cytopathologists (CAP), Joint Commission for Accreditation of Healthcare Organizations (JCAHO), Clinical Laboratory Improvement Amendments (CLIA), and Pennsylvania Department of Health.
• Works with the Department of Cytopathology and Anatomic Pathology leadership in order to assure accession, and processing of specimens and delivery of accurate reports in a timely fashion
• Clearly assigns responsibility for tasks & decisions; sets clear objectives & measures. Monitors established lab protocols, workflow progress, & lab results; Actively promotes a positive, team-oriented work environment and leads a team based, shared responsibility approach for the completion of routine laboratory activities including slide screening, workflow, inventory, ordering, and routine instrument maintenance. Establishes and maintains a system to hold technical and non-technical staff accountable.
• Ensures accurate, timely workflow from receipt of specimens at Perelman Center and 6 Founders through delivery to 3020 Market lab for processing and delivery back to 6 Founders or Perelman Center for slide screening and final diagnosis. Provide adequate time for CME activities.
• Assign cytotechnologist for developing and maintaining quality assurance and teaching material
• Work with the Director to develop daily slides examination limits
• Prioritize specimen examination to assure timely reporting of cases
• Arranges and leads regularly-scheduled meetings (i.e. monthly) with the technical staff and cytotechnologists
• Attend faculty staff meetings as required by the Director
• Collaborates with internal (hospital departments) and external (CCA’s and outreach practices) locations to ensure proper specimen collection, submission, and documentation.
• Creates training and in-service education and evaluates Cytopathology staff’s skills in receiving, accessioning, packaging, processing and screening of slides as well as proper utilization of IS platforms: Cerner, EPIC, Medview.
• Ensures that the Cytopathology lab on 6 Founders and at 3020 Market Street and the corresponding FNA locations are adequately stocked and physically maintained in accordance with the established departmental guidelines.
• Ensures fair work allocation among Cytopathology staff and maintains an acceptable level of efficiency. This includes distribution of GYN and Non-GYN slides so that the screening staff does not exceed slide screening limits, while maintaining departmental TAT goals.
• Maintains GYN and Non-Gyn QA metrics. Provide monthly reports at QA/Supervisory meetings. Oversees creation and timely distribution of monthly GYN summary reports to clinical practices.
• Maintains all staff training, competency and proficiency documentation to ensure the staff are properly trained and evaluated. Captures data so when deviation in quality and accuracy occurs, the incident(s) are captured in real time and remediation intervention and in-service occurs promptly to address the issue and re-establish benchmarks.
• Works with Technical Operations Manager and other division supervisors to develop processes that improve patient safety, department efficiency and improve overall department TAT.
• Ensures skills learned by the staff during cross training activities are maintained by managing a work rotation schedule for clerks, prep staff and Cytotechologists so that coverage is maintained in times of emergency, high volume and staff turnover.
• Performs the assigned tasks and other duties, as needed. Functions in the capacity of a professional Cytopathology Supervisor in a busy academic medical center.
• Works with the Director of Cytopathology to update Quality Management Plan annually.
• Manages document control system for Cytopathology procedure manual (SOP).
• Establishes a protocol to monitor pending work on daily basis.
• Works with other sections within the Dept. of Pathology and Lab Medicine to monitor and improve workflow for tests delegated to other labs. This includes, but not limited to, HPV testing, molecular anatomic pathology testing, microbiology and flow cytometry evaluations.
Certification as Cytotechnologist by the board of registry of the American Society for the Clinical Cytopathologists. CT (ASCP) certification.
Baccalaureate degree in cytotechnology or biological science is required. A minimum of 3 years of cytotechnologist experience in a high volume laboratory is required, 5 years supervisor or similar experience is preferred. Current ASCP certification, CMS PT qualification and certification in SurePath slides examination is required.
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
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We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.