The Meetings Coordinator is a key member of the Investigator and Scientific Meetings Team and provides support in the development and delivery of project activities, particularly regarding the organization of meetings and events for internal and external customers.
The main focus of the role is to co-ordinate delegate management for meetings. Responsibilities include creating web registration sites, tracking registrations, coordinating air travel, creating reports and supporting the Meetings Planner with meeting administration.
This role would be particularly suitable for candidates with some meetings logistics experience, ideally within Pharma or healthcare communications. Candidates should have excellent attention to detail, strong communication skills and the confidence and interpersonal skills to liaise with vendors and key stakeholders. Candidates will also need to enjoy working in a fast paced environment, juggling multiple and changing priorities.
There is travel involved, approx. 40% travel may be required, domestic and internationally.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of event/delegate management
Excellent team worker
Ability to work creatively in a fast-paced environment and to meet demanding timelines
Adaptability and flexibility to changing priorities and ability to work simultaneously on multiple priorities
Cross-functional collaboration required
Exceptional attention to detail
Flexible personality and a quick learner who operates with a sense of urgency
Strong communication and interpersonal skills including customer service skills and supplier management experience
Good understanding of budgets and financial activities
Good problem-solving skills
Strong organizational, planning and logistics skills
Strong software and computer skills, including MS Office applications
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
Associates Degree or equivalent combination of education, training and experience