HIM Specialist I is a full time, 37.5 hours per week position. The HIM Specialist I is responsible some clerical duties such as: opening the department and prepare the morning reports, answering and responding to telephone calls, sorting and logging in mail when the coordinator is out. Responding to requests for patient information from staff, patients, and outside providers or agencies is one of the primary tasks of the Specialist I. The HIM Specialist I may also help with scanning, pulling, filing or sorting of loose reports or patient records. Other duties may include office support such as ensuring the office is stocked with all appropriate supplies, making arrangements for orders, equipment repairs or coordinating offsite storage pickups/deliveries and other duties assigned by the Director.
The HIM Specialist I at times will work closely with the Director to update and maintain an accurate Department Training Manual, perform chart reviews, and take part in unit rounding to ensure compliance with the standards of the hospital, HIPAA/MHL and other outside agencies. The HIM Specialist I will be responsible for spearheading the yearly purge of medical records, projects related to offsite storage and assisting the clerk when needed for these projects. Through auditing the Specialist I would collect and report to the Director all department quality improvement data as well as other projects assigned by the Director.
The Specialist I will keep the Director abreast of any questions, concerns, feedback or reminders which are deemed important to the Health Information Management.
The HIM Specialist I reports directly to the Director of Health Information Management.
Knowledge, Skills and Abilities: Preferred typing, basic math and good customer service skills, basic knowledge of computers and Microsoft Office (i.e. Excel, Word, Access), photocopying and fax machines is required. Job duties may require bending, lifting, stooping, pulling, pushing up to 20-25 lbs. excellent communication, organizational skills and ability to pay attention to detail are required.
Education and Experience
Must have a high school diploma, GED or higher. Medical Office experience required, Health Information Management preferred; years of experience in a medical office will be considered. A basic understanding of HIPAA privacy guidelines is preferred.