Under the general supervision of the Director for Asian and Asian American Studies & Women’s, Gender, and Sexuality Studies Institute in the College of Liberal Arts & Sciences, the incumbent will provide general administration to both programs.
DUTIES AND RESPONSIBILITIES
- Serves as point of contact for office and Institute Directors
- Under the general direction of the Institute Directors, provides responsible administrative support as well as entry-level program support for the Institutes
- Hire, train and supervise student workers
- Manage Institute’s event calendar, including conferences, speaker visits, and committee meetings, create and distribute agendas and minutes.
- Manage Institute’s course scheduling process and liaise with other departments regarding cross-listed courses and offerings
- Assist with technical aspects of setting up meetings (laptops, computers, access in tech rooms)
- Draft and distribute official correspondence on behalf of the Institute Directors to College and University members
- Coordinates office orders (liaisons with contracted vendors, evaluates costs)
- Compiles data and reports for Institute Directors as requested
- Coordinates aspects of special events and outreach programs, including making speaker travel arrangements, creating itineraries, and assisting in advertising efforts
- Processes faculty travel and reimbursements and other related fiscal documents.
- Liaisons with undergraduates, parents, faculty, staff, administrators, and outside parties regarding institute information
- Assists with personnel searches, including drafting of necessary documents, scheduling of interviews, arrangements of employment offers
- Maintains files and records, as well as resource materials and program information
- Performs related duties as required
- Maintains and analyzes statistics and data on the progress of majors, undergraduate students, graduate students and postdoctoral trainees as well as other departmental data needs necessary to report to accrediting agencies and apply for external funding
- Bachelor’s Degree in subject area related to program specialty, or equivalent combination of education and experience.
- One to three years’ experience in a responsible administrative support position, which demonstrates knowledge of administrative methods.
- Ability to work independently and regularly exercise judgement regarding administrative detail and procedures.
- Ability to provide entry-level program support.
- Good interpersonal and organizational skills
- Excellent computer skills including Microsoft Word, Excel, Outlook and Access
- Excellent attention to detail
- Ability to multi-task
- Experience working in an academic environment
Upload a cover letter, resume and contact information for three professional references via UConn Jobs, www.jobs.uconn.edu, Staff Positions, and include search number 2018629. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2018629)
This job posting is scheduled to be removed at 11:59 p.m. Eastern time on June 22, 2018.
All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.
The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.