Thies & Talle Management, Inc., a leading property management company with over thirty years of experience in the multi-housing industry, has an opening for a part-time Property Manager/Caretaker for a subsidized apartment community located in Crookston, MN. Duties include leasing, following Rural Development guidelines, rent collections, resident relations, and management of day-to-day operations. Duties also include cleaning of the building and common areas as well as light grounds keeping and cleaning of unit turnovers. Customer service, computer knowledge, organizational and administrative skills and experience required. Experience with Section 8 and Rural Development programs is a plus. Professional and friendly work environment. Equal Opportunity Employer.
SUMMARY: The Property Manager is responsible for the leasing of rental units, the collection of rent, and the authorization of various payments necessary to run the facility. Supervises staff to ensure smooth, efficient, and profitable operation of the site. Responds to concerns and requests of residents of the community.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Other duties or tasks may be assigned as required. Management may modify, change or add to the duties of this description at any time without notice.
- Personally inspect common areas and buildings to monitor the appearance, cleanliness, maintenance, attractiveness, and safety of the property.
- Sets appointments, shows apartments, certifies potential residents and maintains a high percentage of occupancy.
- Screens applicants according to company policies and procedures. Notifies applicants of status through proper channels. Reviews applications with Regional Property Manager.
- Performs primary Property Manager duties using computer system. Keeps current on system changes and maintains system information.
- Manage processing of applications to ensure rapid turnover of vacant apartments while following selection criteria. Ensure new residents are properly moved in apartments including completing move-in inspection form before turning over keys.
- Ensures departing residents are properly moved out and all paperwork is completed including final account statements and collections packets.
- Supervises apartment community staff including performance management, discipline, timekeeping, and payroll.
- Communicates frequently with Regional Property Manager on vital needs of the community.
- Enforces lease and other government rules and regulations, including Fair Housing laws, building safety, health codes, and local ordinances.
- Arranges for painters, carpet cleaners, and resident caretakers and maintenance staff to prepare units for new residents.
- Ensures that all reports including traffic and availability reports, compliance, file inspection, and lease renewal and delinquency are complete and filed timely.
- Resolve day-to-day resident problems and concerns including maintenance, parking, rent or other charges, safety and security.
- Communicates important information to residents with well-written notices written in a positive manner.
- Plans events and meetings with residents to develop a positive sense of community.
- Audit and enter all invoices for payment. Fully investigate any questionable invoices.
- Inspects all units every six months. Sends follow-up notices to residents and arranges for re-inspection and follow-up.
- Documents lease violations and follows-up with residents.
- Handles emergency situations including crime and fire alarms.
- Understands, follows, and stays current on all information in Operations Manual to ensure that property is in compliance with company policies.
SECONDARY DUTIES AND RESPONSIBILITIES include the following:
- Acts as a liaison between residents and community services.
- Prepares and distributes notices and newsletters.
- Helps residents and applicants with their paperwork.
- Notifies residents of important events.
- Coordinates resident functions.
- Completes reference forms for current or former residents.
- Filing of documentation in resident files.
- Work with the Police Department to help site meet requirements of Crime Free Multi-Housing program.
- Review monthly Operating Report to track income and expenses over time.
SUPERVISORY RELATIONSHIPS: To perform this position successfully, an individual must be able to work within the following supervisory relationships:
The Property Manager position has supervisor responsibilities for property site staff including the leasing specialist, caretaker and maintenance staff. This involves enforcing policies in Operations Resource Center and Employee Handbook and other work rules and policies, coaching regarding employees for performance issues, and delegating. The Property Manager reports to the Regional Property Manager.
QUALIFICATION REQUIREMENTS: To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience: A high school diploma or equivalent is required. 1-2 years of college or technical school is preferred. Must possess the ability to multi-task in performing the essential functions of the position. Knowledge of computers and office equipment is necessary. Must have excellent verbal and written communication skills. Training and/or experience with subsidized housing is necessary. Certification as occupancy specialist is preferred. A driver’s license is required.Language Skills: Ability to read, analyze, and complete documentation required by city, county, state or federal agencies. Must be able to communicate through speaking, listening, and writing effectively with residents and outside agencies.Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure. Must be able to calculate figures and amounts such as discounts, interest, commission and percentages. Accounting and/or bookkeeping skills are a plus.Reasoning Ability: Needs to be able to assess a situation based upon available date and information and make timely and appropriate decisions.Other Skills/Abilities/Specifications: This job requires self-motivation and the ability to work independently. Must be able to prioritize job duties. Time management is essential. Ability to maintain confidentiality is required. Skill in establishing and maintaining positive relationships with diverse residents, applicants and staff.
PUNCTUALITY AND ATTENDANCE: Regular attendance, reliability, and punctuality are needed to be available to meet with applicants, current residents, and outside vendors during regularly scheduled office hours. The success of the property and maintaining resident satisfaction and filling apartments requires staff to be available at the convenience of applicants and residents. Most buildings or apartment communities managed by Management have small staffs and employees must be able to assist other employees in job duties and be available to respond to occasional property or tenant emergencies.
WORKING CONDITIONS: The working condition characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level of the work environment is usually moderate.
The employee will come in contact with applicants, residents and former residents from diverse religious, cultural and economic backgrounds, including persons with special needs, where communications may pose challenges that will require additional efforts and patience.
The employee often has to handle difficult and emotional situations.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While perfuming the duties of this job, the employee is regularly required to stand; walk; sit; stoop; kneel; crouch; crawl; climb stairs; and talk or hear. The employee is occasionally required to reach with hands and arms and climb or balance.
The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception. The employee must also be able to spend significant time in front of a computer screen and to work for a considerable period of time a day with a computer.
REASONABLE ACCOMMODATIONS: Management will provide reasonable accommodations to qualified applicants and employees with disabilities in connection with its application process, modifications or adjustments to the work environment, and modifications or adjustments that allow a disabled individual to have equal benefits and privileges of employment as are enjoyed by other similarly situated individuals without disabilities, unless doing so would cause undue hardship.
EQUIPMENT AND TOOLS USED: Tools and equipment listed are representative of those typically used; other tools and equipment may be used as needed. Use of computer, typewriter, copy machine, phone and answering service, pager, and other general office equipment.
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