General Position SummaryThis position is responsible for handling company accounting activities, such as accounts payable, account receivables, bank deposits, issuing checks, etc.
Essential Job FunctionsACCOUNTING
-Maintain/ correct and update system information. (In Cargowise and in Great Plains)
-Updating FX rates in system and post to Sharepoint.
-Purchase JPY contracts weekly based on CC report and make monthly report.
-Processing Credit card payments for Customers. (Per request from branch)
-Pay storage, demurrage and exam fees for containers at Port online. (Per request from branch.)
-Distribute Invoices that comes from Japan to branches.
-Forward Invoices from Overseas to POSI.
-Review Payment request for Overhead expenses. (This included Travel and Misc. Expense reports.)
-Pull D&B reports for Sales team.
-Communicate with the branches, HHE subsidiaries, overseas agents or the third party to settle as many invoices as we can in a timely manner and send a reminder for outstanding A/R.
-Run reports to send out to branches. .
-Review the statement updated by the third party and give them some directions to keep a statement current.
-Arrange a wire transfer for payment. (JPN relatedetc.)
-Processes payment to airlines via CASS system on timely basis.
-Check the bank account for any incoming wire.
-Assist with preparation of Asset/Liability account details and investigate the discrepancy and outstanding. (Advance account etc.)
-Keep all the necessary documents in the file accordingly.
-Create invoices for ocean liability insurance to some overseas offices.
-Allocate profit/loss share and send any necessary documents to Branch Managers.
-Distribute ACR/WIP balance reports to branches and keep the record of the reason of outstanding.
-Distribute the profitability reports to branches and confirm the reason of negative profit and extremely high profit.
-Assist with monitoring long outstanding A/R and A/P.
-Prepare the statement for HEX/JPN.
-Closing tasks.(Cost and Rev. Suspension, ACR and WIP balance, Bank Reconciliation etc.)
-Year ending tasks.
-Assist with preparation of documents for audit.OTHER & MISCELLANEOUS
-Seeks constant improvement, more efficient and less expensive ways and means in work processes.
-Performs special projects and other miscellaneous duties as assigned by management.
-Maintains high ethical standards in the work place.
-Reports all irregular issues and problems to management for solution.
-Maintains good communication with other managers, staff & outside contacts.
-Complies with all company policies and procedures.
-Responsible for maintaining a clean and safe working area.
Job Dimensions (skills, knowledge & abilities)
Essential Job Dimensions
Accounting, Accuracy, Attendance & Punctuality, Attention to Detail, Bookkeeping, Clerical, Communication: Speaking, Reading and Writing in English, Dependability/Reliability, Confidentiality & Intellectual Properties, Ethics, Flexibility/Adaptability, Initiative/Follow Through, Multi-Tasking,Problem Solving, Team Participation.
- Associate’s Degree (A.A.) in accounting or equivalent; or equivalent combination of education and experience.
- One to two years of previous experience in accounting or related field.
Posted On: Saturday, July 13, 2019
Compensation: up to $40,0000 plus OT