Job Title: Acquisition Administrator*
Job Location: San Diego, CA
Odyssey Systems Consulting Group, Ltd. is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support
Serve as an Acquisition Administrator at the Naval Health Research Center (NHRC) that supports medical research and development (R&D) for the entire Navy Medical R&D enterprise. Provide support services for acquisition and compliance services requiring expertise in medical research regulations, statutes, and protocols in support of military programs for NHRC. Support the development of and assist in the administration of acquisition documents containing human‐use requirements. Ensure that all research is compliant with Federal and DoD regulations for protecting human subjects and also ensure that research is compliant with the requirements of the Health Information Portability and Accountability Act (HIPAA) Privacy Rule. Support the Department of Navy Human Research Protection Program (DON HRPP) function and the relevant application of DON HRPP guidelines to intramural and extramural research. Develop and administer acquisition documents containing animal‐use requirements. Assure that any contract action that involves animal use be compliant with all applicable Federal and DoD regulations.
RESPONSIBILITIES AND DUTIES:
Specific Responsibilities include but are not limited to:
- Assist Government staff with coordination with various US Government contracting agencies to utilize existing contracting vehicles for medical R&D, as well as support the development of innovative contract vehicles that meet the specific needs of military medical R&D requirements.
- Prepare requirements packages including such requirements package tasks as: describing requirements, market research (including consideration of small business participation), commercial item recommendation, recommendations & findings for non‐DoD contracting, contract versus assistance agreement recommendations, acquisition strategy and plan preparation, justification & approval preparation, NAICS code recommendations, organizational conflict of interest mitigation plan preparation, severability recommendations, inherently governmental function recommendations, personal services recommendations, health care worker recommendations, indemnification and medical liability insurance or Federal Tort Claims Act recommendations, use of foreign government or foreign military support recommendations, labor compliance as applicable to state employment law recommendations, research involving human subjects recommendations, animal use recommendations, institutional review board recommendations, plan of action & milestones preparation, and bona fide needs recommendations.
- Prepare RFPs including such RFP tasks as: statement of objectives/statement of work/performance‐based work statement preparation, quality assurance surveillance plan preparation, COR nomination letter preparation, contract data requirements list preparation, DD254 preparation, contractor acquired equipment title recommendations, indemnification and medical liability insurance versus Federal Tort Claims Act recommendations, and employee right‐of‐first‐refusal recommendations.
- Prepare contract awards to include such contract award tasks as funding scheduling for incrementally funded firm-fixed-price type contracts, OCI mitigation plan review, and broad agency announcement documentation.
- Prepare post-award to include such post-award tasks as kick-off meeting report preparation and right-of-first-refusal documentation.
- Conduct contract administration including such contract administration tasks as COR file maintenance, monthly COR report preparation, quality assurance surveillance plan report preparation, quality assurance surveillance checklist preparation, CPARS reporting facilitation, contract modification request preparation, incremental funding documentation preparation, and limitation‐of‐funds notice preparation.
- Perform contract closeout including such contract closeout tasks as a reconciliation of supporting documents such as invoices and DD882s.
Must have experience in the following areas:
- Minimum of 1-year acquisition administration experience supporting a federal government client in pre-award, award and post-award activities in the preparation of acquisition documents.
- Prepare, evaluate, recommend for the award, and recommend contract actions for Government review and signature
- Prepare and review procurement packages to include: RFQ, RFI, RFP, Performance Work Statements (PWS), Acquisition Plans, Quality Assurance Surveillance Plans (QASP), Independent Government Cost Estimate (IGCEs), change requests, Justification and Authorization (J&A's) for other than full and open competition, synopses, Determinations and Findings (D&Fs) for exception to fair opportunity for both negotiated competitive procurements and sole source procurements.
- Must be a U.S. Citizen.
- Must be able to obtain a Secret Level Security Clearance.
- Ability to closely coordinate contract administration with internal and external stakeholders.
- Excellent written, presentation and verbal communication skills.
- Proficiency with Microsoft Office Suite
WORKING LOCATIONS & ADDITIONAL INFO:
- Work will be performed at NHRC 140 Sylvester Road, San Diego, CA 92106-3521
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
Odyssey Systems Consulting Group, LTD. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by federal, state, and/or local law. This policy applies to all terms and conditions of employment
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.