|Reference # :||17-22310||Title :||Administrative Assistant II|
|Location :||Minneapolis, MN|
|Position Type :||Contract|
|Experience Level :||Start Date / End Date :||01/15/2018 / 03/30/2018|
? Healthcare administrative or project coordination experience.
? Professional etiquette (telephone, correspondence, email, and in person).
? Ability to communicate with a variety of people at differing levels effectively.
? Excellent written and oral communication skills.
? Strong project management skills.
? Excellent organizational skills required with ability to prioritize.
? Ability to handle difficult situations with poise and professionalism.
? Ability to work well under multiple instructions and directions with tight deadlines.
? High level of energy and willingness to work independently in a "fast-paced? environment.
? Ability to work effectively in a team environment and build strong working relationships.
? Self-motivated, team player, strong work ethic.
? Event/large group meeting planning experience desired.
? Experience coordinating complex international travel planning.
? High School Diplomia/GED
? 2+ years of administrative support experience in a corporate setting
? Experience with Microsoft Office Applications (Outlook, Word, Excel, PowerPoint)
We are looking to hire an exceptional administrative person on our Global Brand Team. The Global Brand and Corporate Marketing team has the awesome responsibility to tell the Healthcare story, promote our brand, and market our company to customers around the world. Everyday we think about our external stakeholders, what they need and how the client can help.
If you join our team, this is what we work on:
? We create and manage the big Brand of the client
? We create and execute marketing programs and materials that are used around the world
? We manage and execute global conventions for the client
? We have an internal creative team that help us execute our work
Provide administrative support:
? Travel planning
? Expense reporting
? Managing supplies
? Managing equipment
Provide support for department initiatives:
? Create and manage web sites, rosters, manuals, access rights, presentations, status reports, conduct external web site searches, etc.
Represent the department in a professional, efficient and effective manner in all communication and interactions:
? Serve as a key contact point for businesses and geographies, other Healthcare departments and external entities
? Handle sensitive or confidential information
? Provide appropriate information to contacts (handling questions, issues, follow-ups)
? Apply knowledge of business and department objectives and priorities
? Serve as an information resource on organizational practices, policies and procedures
Provide document management support:
? Create documents, proof, update, scan, copy, file, proactively maintain, etc.
Provide administrative support for meetings (audio conferences, video conferences, training sessions and other meetings):
? Scheduling, agendas, meeting materials, set-up, minutes, sign-up, shut down, etc.
Apply knowledge of and experience in company processes to assist in the development, implementation and administration of projects and procedures, including presentations to and approvals by executive management.
Identify and implement process improvements.
? Conduct research and gathers and compiles information as requested.
? Provide skilled technical support, which may include data coordination, data analysis, tracking and coding.
Proactive and engaged Administrative team participation.
? Actively participate in Global Communications/Corporate marketing administrative team
? Provide administrative back up to other admins as needed
? Proactively engage with other admins to improve support and processes
Interact with peers, clients, and outside partners on matters of significant importance on a frequent basis.
? Involves planning and preparation of the communications.
? Requires skill, tact, persuasion, judgment, and/or negotiation to accomplish objectives.
Coordinate new hire activities:
? Execution and coordination of all on-boarding activities for new employees and contractors
? Coordination and scheduling of interviews for potential new hires (contract and employee)
Administer components of departmental initiatives, as required