|Reference # :||20-00700||Title :||Administrative Assistant III|
|Location :||Louisville, KY|
|Position Type :||Contract|
|Experience Level :||Start Date / End Date :||02/03/2020 / 02/02/2021|
|Job Title:Administrative Assistant III|
Pay: $18.04/hr Hours:
Shift: 8am to 5pm, M-F
Duration: 12+ month(s)
The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower level clerical personnel.
Job Duties - Some examples of the job duties may include:
? The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.
? May supervise or give work direction to lower level clerical personnel.
? May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.
? May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.
? May plan and coordinate meeting arrangements including travel and lodging and process expense reports.
? May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.
? May review, prioritize and determine actions for all incoming correspondence and mail.
? May order office supplies and equipment; organize and maintain department filing systems and other records.
? May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.
? May assist with monitoring and approving departmental expenditures, department budget and account records.
? May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.
? May compose documents; maintain relevant databases; update departmental websites and related records.
? May be exposed to confidential information and handle confidential matters.
? May research, analyze and summarize data for reports independently and assist with large project coordination.
? May maintain calendars for management.
? High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.
? Excellent listening, oral, verbal and written communication skills required.
? Ability to exercise discretion and independent judgment within understood policies and procedures preferred.
? Experience with standard report generation; office administrative practices and procedures required.
? Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.
? Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred.
? Good attention to detail skills and the ability to multitask preferred.
? Good organizational, problem solving and time management skills a plus and preferred.
? Must be able to work in a seated position for the duration of the workday preferred.
? Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.
? Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.
Additional Job Details:Proficient in Microsoft Products: Outlook, Excel, Word, PowerPoint. Excellent Communications Skills: Verbal and Written. Able to learn and become proficient in UPS employment systems. Trustworthy and able to maintain integrity of confidential information. Able to positively interact with a variety of people: Applicants, Vendors, Agencies, Employees, and Management. Possess the SKAs of department admin and work as efficient.