Administrative Support Coordinator (JID 8048)
Full Time / $2846 - $3600//mo.
CSUN's Commitment to You
CSUN is committed to achieving excellence through teaching, scholarship, learning and inclusion. Our values include a respect for all people, building partnerships with the community and the encouragement of innovation, experimentation and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN is especially interested in candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community.
About the University
One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40,000 students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor's degrees to underrepresented minority students and seventh in bachelor's degrees to Latino students, serves the 13th largest Jewish student population, and enrolls the largest number of students who are Deaf and hard-of-hearing students of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them, so does Greater Los Angeles and beyond.
About the Department
The Department of Mathematics is the largest department on campus in terms of student enrollment. The department offers Bachelor's and Master's Degrees in various options; serves approximately 250 undergraduate majors, 85 graduate students, and students from all majors at the university. The department employs about 180 faculty, lecturers, staff, teaching associates, and student assistants.
Under general supervision, the Administrative Support Coordinator collaborates extensively with the Department Chair, Office Staff, and Student Assistants to collectively uphold a welcoming and hospitable environment. The incumbent is responsible for accomplishing the following duties: covering the main phone lines, greeting/helping incoming students, faculty, and public; updating department bulletin boards; creating and updating department listserves; maintaining and updating department copiers and reporting problems to Ricoh; and reporting building maintenance and other facility-related problems for the department. The incumbent processes employment and payroll for Instructional Student Assistant (ISA)/work-study students; maintains and creates appointment letters for ISAs; picks up and distributes monthly pay warrants; assists Associate Director of Tutoring and Pre-GE Math Services with substitutes; records absences on Google doc; inputs monthly time entry and maintains payroll/tutor expense information; resolves payroll issues; utilizes SOLAR to research student records and to check for enrollment eligibilities; is responsible for the procurement of all supplies, services, and equipment through requisitions and chargebacks for the Bayramian Hall location; administers all make-up exams (including final exams); assists with department events and performs other duties as assigned.
Equivalent to four (4) years of full-time, general office clerical and administrative support experience that has provided the applicant with the knowledge and abilities listed. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis. Alpha/numeric data entry at 45 keystrokes per minute.
Knowledge, Skills, & Abilities
Thorough knowledge of correct English grammar, spelling, and punctuation; office methods, procedures, and practices; and university infrastructure, policies, and procedures. Working knowledge of budget policies and procedures. Ability and specialized skills to: coordinate many different administrative duties; interpret and apply a variety of complex policies and procedures; set deadlines, priorities, and complete projects accordingly; draft and prepare memoranda and correspondence; keep moderately complex records and files; screen mail, telephone calls, and visitors; maintain confidential files; lead or oversee the work of others; perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; establish and maintain a cooperative working relationships; read and write at a level appropriate to the duties of the position; and operate standard office equipment and software.
Pay, Benefits, & Work Schedule
The university offers an excellent benefits package.
The salary range for this classification is: $2846 - $4998 per month.
The anticipated HIRING RANGE: $2846 - $3600, dependent upon qualifications and experience.
HOURS: Full Time; 40 hours per week; 8:00am - 5:00pm, Monday through Friday; will include some weekends.
REG: This is a Regular position with a one-year probationary period.
This position is a sensitive position as designated by the CSU.
A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the status of candidates who apply for the position.
The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
How To Apply
Candidates should apply by completing the CSUN on-line application utilizing: http://bit.ly/HRCSUN link. NOTE: Internal candidates should apply through the portal by accessing the View Job Openings/Apply link on the Human Resources/Employee pagelet.
Applications received through February 22, 2019, will be considered in the initial review and review of applications will continue until position is filled.
In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the initial review date will be reviewed at the discretion of the University.
For more detailed information on the application and hiring process, please visit the link below:
Equal Employment Opportunity
CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.