CLASS TITLE: School Clerk Assistant
CHARACTERISTICS OF THE CLASS: Under the supervision of the school principal, performs a variety of clerical functions of average difficulty in a Chicago Public Schools facility; and performs related duties as required.
ESSENTIAL FUNCTIONS: Types a variety of original correspondence, using either a personal computer or typewriter, as directed by the school principal and/or the principal’s designee; opens, sorts, and distributes incoming mail and school correspondence; serves as a receptionist and greets and directs visitors to appropriate staff; schedules appointments for school administrators; receives and places telephone calls for school personnel; responds to general inquiries from students, parents and guardians and the general public concerning school operations; completes student transfer, registration, and other forms and form letters; files a variety of correspondence, reports, and records; operates basic office machines, such as photocopiers, duplicators, fax machines, and adding machines; operates intercom system; maintains office bulletin boards; may assist in maintaining and monitoring the school’s petty cash and internal account ledgers; may assist with the preparation and processing of unit payrolls; may operate personal computers and word processing equipment.
Training and Experience. Graduation from high school (or G.E.D. equivalent), and the ability to type 35 words per minute with fewer than 10 errors; or an equivalent combination of training and experience. General clerical work experience is highly desirable.
Knowledge, Abilities, and Skill. Good knowledge of general clerical office methods, procedures, and practices; good knowledge of basic office machines and equipment.
Ability to follow oral and written instructions, ability to communicate effectively and tactfully with school personnel, students, parents and guardians, and the general public.
Good skill in basic arithmetic, good typing skills, oral and written communication skills, good personal computer skills are desirable.
Physical Requirements. Sedentary Work: Exerting up to ten (10) pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.