This position provides financial and administrative support by processing and maintaining accounts payable transactions in a timely, accurate and efficiently manner utilizing the Coupa software system. In addition, the incumbent ensures data integrity and maintains internal controls in compliance with Sarbanes-Oxley.
Key Job Activities:
Manages invoicing through Coupa, including monitoring the invoice approval queues and coding in invoices that get sent manually. Supports the Invoice Inbox to assigned AP owners and create Coupa invoices from supplier submitted invoices. Manually creates Coupa invoices for any PDF or paper invoices submitted.
Maintain & support accounting and accounting control procedures. Responsibilities will include training & supporting field and departmental personnel with Coupa invoice questions, proper expense coding, document processing, and other accounts payable related activities.
Reviews month-end accrual reports and outstanding invoices that have not been approved. Voids invoices and disputes invoices back to supplier as needed.
Follow up with requesters in the field to have them: 1.) submit PO change requests or dispute invoices 2.) create receipts for invoices in pending receipt status
Identify & utilize metrics to evaluate A/P team output and prioritize resources. Train & support team members for rotation of and backup for all job functions.
Sustain workplace organization with effective, efficient and timely processes & standardization. Identify opportunities to improve and enhance processes within the department.
Manages internal and external questions and/or issues related to Coupa invoicing.
High School Diploma or Education equivalent. Additional coursework in business, mathematics, accounting or the equivalent in related work experience.
Three or more years of general office experience with a concentration in accounting, finance, or accounts paya-ble. Demonstrates a good aptitude for mathematics and technology.
Prior experience with Coupa required. Demonstrate good general computer skills with a working knowledge of Microsoft suite of products.