Assistant Business Administrator at Harrisburg School District
About the Job
Position Type: Administration
Date Posted: 12/20/2019
Position Title: Assistant Business Administrator Department: Administrative Reports To: Business Administrator Salary in accordance with the Act 93 agreement
Purpose of Position To assist the Business Administrator to oversee the financial operations of the District.
Essential Duties and Responsibilities:
Responsible for assisting in the management of various functions of the business services division, including but not limited to budget and finance, business services, payroll, accounting, purchasing, or other assigned areas.
Assists in providing accounting services essential to the preparation, administration and control of the budget. Develops financial projections, reviews cash requirements and funds available for current needs, investing the balance to maximize earnings in compliance with and within the limitations of District policy and legal restrictions.Completes and submits special budget reports and Referendum Exception Reports to PDE. Completes budget transfers. Updates chart of accounts; and adds new account numbers, as needed.
Assist with the budget development and implementation, financial projections, cash requirements and funds available for current needs, investing funds to maximize earnings in compliance with and within the limitations of District policy and legal restrictions and reviews Title 1 and other financial and compliance issues
Oversees and prepares and balances various financial reports as assigned to include, Act 80, funding for charter schools, and the Unclaimed Property Tax Report for Pennsylvania for General and, Payroll and Activity funds.Treasurer’s Report. Completes Tax Reports. Prepares balance sheet, expenditure and revenue reports for the monthly Board Report.
Conducts pre-audit reviews, arranges for audits of accounts and records by local auditor and provides information to local and state auditors, as requested. Completes all schedules and necessary information for the Annual Financial Report and submits to PDE in full compliance with PDE Accounting Standards.
Tracks and maintains capital assets for GASB 34 reporting purposes. Completes or oversees completion of GASB 34 Fixed Asset reports for local auditor. Completes or oversees completion depreciation schedules for Fixed Assets.
Maintains current expertise in acceptable accounting procedures relevant to these duties including those established by PDE and District policies affecting District personnel or finances. Recommends changes to district policies or administrative regulations.
Minimum Training and Experience Required to Perform Essential Job Functions
Bachelor’s Degree in a related field; Business Management, Accounting, Finance or a related field
Business/Financial Background - minimum 3-5 years preferred; and relative experience with public school business and administrative functions
Excellent communication skills and mathematical skills.
Ability to manage information in Microsoft software and Google applications.
Ability to concentrate on the accuracy of detailed information, meet deadlines, multi-task, and work under pressure.
Ability to exercise judgment for when to act independently and when to refer situations to a supervisor.