Assistant Property Manager & Operations Administrator at Excel Partners, Inc.

Assistant Property Manager & Operations Administrator

Job Description:

Our client, a leading commercial real estate developer based in Fairfield County, is currently seeking an experienced, poised, adaptable, organized and self-sufficient Assistant Property Manager & Operations Administrator to hit the ground running! The ideal candidate's main objectives in this role will be to professionally engage with tenants on a regular basis and perform various administrative duties in a fast-paced environment while serving as a "right arm" to the site's Property Manager, who the Assistant Property Manager & Operations Administrator will report directly into.

Responsibilities:

• Respond to tenant service requests and complaints
  
• Manage and coordinate all tenant relations and service programs
  
• Oversee building engines to make sure all tenant work orders are completed and closed out by engineers
  
• Assist with the execution of contract service agreements, according to specification
  
• Coordinate contractors and construction workers to ensure consistency with building rules and regulations
  
• Conduct base building and tenant area cleaning inspections while addressing accordingly
  
• Maintain property records, permits and insurance certificates for tenants and contractors
  
• Prepare employee payroll time cards and maintain attendance records
  
• Review and code monthly payables
  
• Prepare tenant back charges for services performed by in-house and outside contractors
  
• Assist with contract bidding and the negotiation process
  
• Obtain tenant certificates of insurance as needed
  
• Assist with the development of annual operating budget
  
• Oversee the execution of contract service agreements, according to specification
  
• Assist accounting staff in monitoring financial performance and preparing monthly reports
  
• Administer all aspects of the tenant move-in and/or move-out processes
  
• Assist in monitoring the financial performance of the property and preparing the monthly performance report to ownership
  
• Maintain communications with corporate accounting, leasing and marketing departments
  
• Perform other duties and special projects as assigned

Requirements:

• Bachelor's degree preferred
  
• Strong knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required
  
• Previous commercial real estate experience, including knowledge of building systems, HVAC, energy management, fire/sprinkler, electrical, telecommunication systems, etc., required
  
• Thorough knowledge and understanding of Real Property Administrator (RPA) designation through Building Owners & Management Association (BOMA) strongly preferred
  
• Must understand direct expense reconciliation and capital/expense item distinction