Large Trading Company
Provides direct support to the CEO, anticipating needs, summarizing daily and weekly priorities, managing an extensive calendar, resolving scheduling conflicts.
Manages requests for action and information to CEOs attention, and assists in resolving when CEO not available.
Manage day-to-day business and personal matters both inside and outside the office.
Communicates on behalf of CEO as appropriate.
Drafts, proofreads and edits marketing documents and press releases, as assigned.
Works with CEO to create keynote presentations, excel spreadsheets, and various reports.
Coordinates with marketing team to ensure appropriate communication on key priorities within department.
Organizes, schedules and prepares agendas for team meetings; take notes and assigns action items.
Arranges travel and itineraries for CEO, VIP guests, and others.
Manage expense reimbursement process.
Maintains contact lists and updates databases, as assigned.
Greet guests, order office supplies, maintain company calendar, conference room scheduling, process mail.
Facilities - office/facility maintenance, vendor management, equipment repairs/upkeep, outages, company notices, keycard distribution
Project Management - event planning, facilitate office relocations, sales and design team support.
Host and entertain guests; travel with guests as company leader.
Provides support for special projects and other duties as assigned by CEO.
Fluent in English and Chinese, both written and spoken
Capable of consecutive and simultaneous interpretations
Capable of translating technical, industrial, and legal documents
Strong communication skills, comfortable of communicating with internal and external contacts via phone, email, WeChat, and other media APPs and platforms.
Able to work extra hours, able to travel for domestic and overseas meetings, able to work in a fast-paced and collaborative environment, able to prioritize multiple tasks
Attention to details and ability to undertake and prioritize multitasks
Bachelor Degree required
All your information will be kept confidential according to EEO guidelines.
- Medical, Dental and Vision
- Paid Holidays
- Vacation/paid time off
- Employee Events
- Paid sick days
- Life Insurance