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Materials Required of Applicants:
(To be considered in this pool, please submit the following)
- Cover letter
- 3 Professional references
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The Disability Employment and Transitions Division (DETD) promotes the employment, independence, and transitions of Montanan’s with disabilities. The Budget Analyst position has broad fiscal responsibility for the Division and the programs that fall within the Division. Responsibilities include analyzing monthly budget and financial reports for the assigned programs to maintain expenditure controls; providing advice and technical assistance with cost analysis, financial allocation, and budget preparation and monitoring; and preparing and submitting financial reports to federal agencies; monitoring bureau and program budgets and advising the Administrator, Bureau Chiefs, and appropriate program managers on all fiscal matters. This position is a member of the Vocational Rehabilitation and Blind Services Leadership Team and provides back-up support to the other budget analyst within the Division. This position is directly supervised by the Program and Operations Bureau Chief.
Major Duties or Responsibilities:
- Monitors, maintains, and analyzes multiple budgets and provides timely reports for program revenue and expenditure levels to staff. Advises management of potential problem areas and options for their solutions as well as areas of success.
- Calculates revenue projections and anticipates trends under complicated and indefinite federal/state funding and expenditure levels for multiple and overlapping state and federal fiscal years. Monitors and reports progress and status of revenues to the program. Consults with appropriate staff to ensure financial adjustments are made in accordance with program guidelines.
- Coordinates with numerous federal agencies to receive appropriate federal funds and ensure compliance with federal financial regulations. Assist with developing and implementing the program's budget to assure responsible allocation of funds.
- Prepares and submits reports to federal agencies adhering to required deadlines.
- Serves as the fiscal liaison from our Division to various state agencies, federal partners, community programs, tribal projects, and other stakeholders.
- Assists with program budget development under the Bureau Chief and Administrator’s direction prior to and during the legislative session; ensures the budgets are accurate, intact, and are implemented in compliance with legislative intent.
- Monitors projected and actual contract expenditures to ensure that costs are within budget and are being attributed correctly under the shared financing arrangements between the federal government and the Division.
- Presents to advisory and governing committees, consumer groups, and others on program fiscal matters.
Financial Program Management
- Assists in developing and implementing financial goals for the program that are in context with federal and state law, rules and regulations.
- Analyzes program expenditure patterns for trends, anomalies and patterns; explains trends, and makes recommendations to the management team as appropriate.
- Provides the DETD Administrator and Bureau Chiefs with interpretations and impact of state and federal financial regulations and policy.
- Provides training, support, and technical assistance to Bureau Chiefs, program managers, and other program staff members in budget building, monitoring, budgeting principles, expenditure analysis, and budget management techniques.
- Serves on the program management team and actively contributes to setting the direction and goals of the program.
- Monitors and tracks the status and utilization of staff salaries and benefits for the program's FTE.; reports and makes recommendations to management as appropriate.
- Coordinates with management the development of budget policy in DETD with other Divisions affected by the programs; ensures program and fiscal coordination and identifies and rectifies problems with budgeting or expenditures.
- Reviews the payment of Central Office bills presented by Division staff in accordance with office policies and procedures.
- Analyzes proposed and passed legislation and its fiscal and policy impact on Division programs.
- Prepares financial justification for Executive Planning Process (EPP) and legislative proposals.
- Co-authors grant applications relative to budget planning to sustain or create program programs funded by grants.
- Identifies policy, program, and financial issues pertinent to program. Researches alternative solutions and proposes solutions and processes that would best achieve public policy objectives.
- Maintains financial components of the program's contract system, which provides budget development, monitoring, and approval of services for all program contracts. Advises management of appropriate courses of action to ensure compliance with state law and budgetary constraints, depending on the nature and implications of the purchase.
- Manages special projects as assigned by the DETD Administrator and Bureau Chief that include a variety of activities generally resulting from evolving programmatic requirements.
- Member of the Division Internal Control Team and meets obligations accordingly
- Performs other duties as assigned.
Physical and Environmental Demands: Work is performed in a modern office setting with keyboarding requirements. Some local, state, and national travel required (of approximately 5%). Incumbent must be able to effectively function under stress, work independently, and have a high degree of self-motivation.
Knowledge, Skills and Abilities (Behaviors):
- Knowledge of accounting and auditing principles, statistics, budgeting and analytical techniques, forecasting, and cost projection principles.
- Excellent organization and time management skills.
- Strong written and verbal communication skills. negotiation and public relations skills to effectively present the Division in communicating complex and sometimes controversial issues to consumers, legislators, the media, providers and the public.
- Attention to detail, good judgement, and critical thinking skills.
- Ability to analyze detailed federal statutes, regulations, and policy directives that impact the Division funding scheme.
- Ability to recognize opportunities and need for program modification, improvement or change; ability to develop effective strategies for change and to develop workable policies and practices.
- Ability to proactively recognize and solve problems.
- Ability to be flexible and balance between literal adherence to rules and the use of policies as a guide. Does not look to protect the rule, but rather uses the rule to increase engagement.
- Ability to acquire the knowledge and awareness of the political environment, interests, alignment, approaches, and consequences of actions with each stakeholder.
- Ability to establish and maintain effective working relationships. with other department personnel, other local, state and federal agencies, consumers, providers, legislators and other stakeholders.
- Ability to develop both short- and long-range strategic plans and the flexibility to adjust such plans as required by changing circumstance.
- Ability to understand budgets and related program information.
- Ability to verify accuracy and completeness of financial data.
- Ability to operate a personal computer and general office equipment as necessary including using spreadsheets, word processing, 10-key, database, email, internet, and other computer programs.
Required Minimum Educationand Experience:
- Bachelor’s degree in Economics, Math, Accounting, Finance or closely related field.
- Three years of job-related work experience years of progressively responsible experience in budgeting, accounting, or financial management.
- Advanced level experience in MS Excel is required preferred.
- Experience with state and federal budgeting processes and protocols and SABHRS is preferred.
- Certified Public Accounting (CPA) and bachelor’s degree in accounting is preferred.
- Other combinations of related education and experience may be considered as an alternative method of obtaining necessary qualifications. Relevant experience may substitute for education on a year for year basis.
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.