The Business Office Assistant will provide part-time administrative support to the Human Resources Department while maintaining a high degree of confidentiality and accuracy.
Reports to (Supervisor/Manager):
Works under the Director, Benefits and Compensation.
Essential Duties and Responsibilities:
- Records management (filing, file room maintenance).
- Personnel file audits (arbitration agreements audits, term file audits, etc.)
- Finance and Human Resources audit assistance.
- Serves as back-up coverage for the corporate receptionist.
- Provides customer service to employees.
- Maintains a high degree of confidentiality.
- Manages new hire documents process.
- Create and maintain candidate files.
- Assembles new hire folders for submission to HRIS/Comp Specialist upon hire.
- Conducts data imports in the HRIS.
- Maintains HRIS by updating and entering data.
- Manages business card process.
- Provides administrative support for the Benefits Department, including but not limited to the areas of 401(k), insurance premiums and benefits file maintenance.
- Assists with Purchase Requisition (PR) process for Human Resources.
- Processes Employee Referrals.
- Assists HRIS with data input of new hires, employee changes, trainings, etc.
- Participates in HRIS projects as assigned.
- Creates standard operating procedures (SOP).
- Assists Regional HR team with corporate events such as anniversary dinners, holiday events, etc.
- Assists with clerical functions as needed.
Desired Minimum Qualifications:
Education and Experience:
- In process of completing a Bachelor’s Degree.
- 0-1 years of experience as Clerical Assistant.
Necessary Knowledge, Skills, and Abilities:
- Strong organizational ability and attention to detail.
- Commitment to accuracy.
- Commitment to and understanding of the need for CONFIDENTIALITY.
- Intermediate knowledge of MS Office (Word, Excel, Outlook, PowerPoint).
- Strong communication skills (written and oral).
- Ability to communicate with diplomacy and tact through all situations and across all levels of employees.
- Commitment to excellent customer service.
- Critical thinking (ability to think quickly, logically, and independently).
- Ability to prioritize and plan work activities.
Tools and Equipment Used:
Personal computer, including word-processing, database and spreadsheet programs; calculator, telephone, copy and fax machine.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
- The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderately quiet.
Formal application, rating of education and experience; oral interviews and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.