Clinical Research Projects Assistant at Vanderbilt University

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Primary Location

Organization

This is a full-time/non-exempt term position lasting six months to one year.

JOB SUMMARY

In your pivotal role as a Research Program Assistant you will assist in executing programs, providing research support, and planning and coordinating research-related events.  

• Provides organizational support for research studies, quality improvement initiatives, and operational projects.

• Plans and may leads the execution of research program meetings and events.

• Develops marketing proposals for research programs, as well as program services and meetings.

• Serves as research program liaison with internal & external research staff, as well as vendors and suppliers.

• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Manage data intake and generate subsequent reports with REDCap and Microsoft Excel. Manage database, website and group requests for specified projects. Provide input on the goals and objectives of the programs on which you assist and recommendations for improvement based upon outcomes of events or programs. Assist with curation of content for reports and grants. If applicable, assist with healthcare research as it pertains to a project’s aims, and generate report of researched findings.

Document project plans, timelines, and budgets as needed. Create and maintain databases, spreadsheets and other files as needed. Manage and coordinate supportive data processing activities. Coordinate research study participant meetings by preparing invitations, guest lists, and registration details as directed. Coordinate travel arrangements for participants as needed. Identify, research, and recommend facilities. Prepare ad hoc reports on the status of the event, program or service upon request. Maintain documentation on service agreements with vendors and suppliers. Monitor expenses and reconcile variances against established budgets. Prepare ad hoc budget reports as needed. Submit purchase orders & work orders and maintain budgetary records of transactions.

Help with the design of promotional materials for the research study program, event or service. Distribute communications via mail, electronic media or other means. Support development and content for program’s media outlets (websites, social media accounts, newsletters).

Act as a liaison for the program, event or service by answering inquiries, providing information, and addressing concerns. Act as a liaison to suppliers and vendors for the program, activity or event. Schedule meetings with high-level healthcare executives to further event/program. Determines appropriate staffing levels for the event or program/service, and hires, trains and supervises volunteers, student workers, or staff for the event or program/service.

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt’s virtual home for clinical and translational research.  Supported by Vanderbilt University Medical Center’s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care.  VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers.  For more information, please visit https://victr.vumc.org/.

Click here to view how Vanderbilt Health employees celebrate the difference they make every day:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments.

• US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
• Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
• Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
• The Leapfrog Group: grade "A" in Hospital Safety Score
• National Institutes of Health: among the top 10 grant awardees for medical research in the US
• Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
• Nashville Business Journal: Middle Tennessee's healthiest employer
• American Hospital Association: among the 100 "Most Wired" medical systems in the US

This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.  This position may also have the opportunity to work remotely.

• Bachelor’s Degree in Biotechnology or Biomedical discipline (Required)
• <1-year relevant experience (Required) 

• Ability to work in a dynamic environment
• Microsoft Suite (Word, PowerPoint, Excel)
• Survey creation, data management and analysis - REDCap familiarity a plus
• Familiarity with healthcare research and scientific report writing

*Excellent written and oral communication skills                             

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• Physical Requirements/Strengths needed & Physical Demands:
  Movement
  • Occasional: Sitting: Remaining in seated position
  • Occasional: Standing: Remaining on one's feet without moving.
  • Occasional: Walking: Moving about on foot.
  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
  • Occasional: Push/Pull: Exerting force to move objects away from or toward.
  • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
  • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.
  • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.
  
  Sensory
  • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
  • Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.
  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information