The Consolidated Commander’s Staff Administrative Assistant will perform quality checks on change worksheets, ensuring accuracy and data integrity in support of the MTF Personnel Section.
ESSENTIAL DUTIES/ RESPONSIBILITIES:
• Request and distribute Weighted Airmen Promotion System (WAPS) testing material to unit members; track and reschedule test dates; update the database and coordinate related information/data with Military Personnel Flight personnel
• Process local letters for in- and out-processing personnel in support of the Temporary Duty Program
• Act as the liaison to the Force Support Squadron (FSS); coordinate the dissemination of necessary documents and information and pick up/drop off documents as necessary
• Disseminate promotion roster recommendation letters to specified squadron command personnel for promotions programs
• Order, create, and maintain all certificates required for out-processing and/or retiring members
• Update and maintain in a current status the Military Personnel Data System, Defense Medical Human Resources System, and Leave Web
• Monitor, validate and maintain in a current status, the Basic Allowance for Subsistence (BAS) and Essential Station Messing programs
• Provide support for all activities related to the in- and out-processing of members for Permanent Change of Station (PCS), Permanent Change of Assignment (PCA), and separations actions
• Distribute and track career status bonus/redux option notifications and distribute entitlement status as necessary to the member and leadership as required
• Review and maintain leave program and complete AF Form 1486’s, Unit Leave Control Log, and discrepancy memorandums for signature
• Route Line of Duty Determinations to unit points of contact for squadron review
• Send notifications and complete and maintain required documentation for Drug Demand reduction notification and follow-up with squadron trusted agents
• Request and track monthly roster/reports to include but not limited to the gains and losses report, alpha roster, and status roster provided to squadron commands
• All roles and responsibilities to reflect the FSS structure and personnel roles per Personnel Services Delivery Memorandum (PSDM) 36 series AFI
KNOWLEDGE, SKILLS, & ABILITIES:
EDUCATION: A high school diploma or equivalent
• Familiar with the Basic Allowance for Subsistence and Essential Station Messing programs
• Effective communication skills, both orally and in writing, to clearly and successfully deliver, receive, and understand messages
• Possess the ability to research operational activities requiring coordination with multiple functional organizations within the Air Force as well as other civilian and federal agencies
• Must be able to carry 25-50 pounds and reach high shelving units with the assistance of step ladders, as needed, to retrieve and file records
• Knowledge of various microcomputer equipment with the ability to input, retrieve and format data
• Familiarity and experience with Microsoft Office programs to include but not limited to PowerPoint, Excel, Word
This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
The physical demands described here are representative of those that must be met by the Document Controls Specialist to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions, provided such accommodations do not create an undue hardship for the Company. This position requires sedentary work which involves:
• Sitting most of the time exerting up to 25-50 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Other physical activities may include walking, standing, bending, lifting, using fingers (grasping, feeling), talking, hearing, reaching, standing, crouching, kneeling, stooping, and close visual acuity.
• Reaching high shelving units with the assistance of step ladders