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Posted Job Title
Executive Assistant A
Job Profile Title
Executive Assistant A
Job Description Summary
The Executive Assistant (EA) to the Chairman of Psychiatry will have a multifaceted position serving as the major support person to the Chairman and the senior point person for projects initiated by the Chairman. The EA will organize, facilitate and supervise all activities in Chairman's office. This will include, but not be limited to, coordination of the Chairman’s calendar scheduling to ensure meetings start and stop on time, as well as ensuring all correspondence, written materials, emails are prepared in a timely manner for review and distribution to meet all deadlines. The EA will also triage a high volume of phone calls and maintain the department's database. The EA will serve as the liaison and representative between the Department of Psychiatry and the Perelman School of Medicine, University of Pennsylvania Health System, University of Pennsylvania and others. The EA will also coordinate faculty recruitment efforts.
+ Organize, facilitate and supervise all functions in Chair’s office including scheduling, handling large volume of phone calls, emails and correspondence. Act as the face of the Chairman, intercepting and resolving issues as appropriate.
+ Calendar scheduling for Chairman; tracking, scheduling, coordination, and agenda planning for monthly, quarterly and annual departmental meetings, including research day. Schedule and plan national and international travel to scientific meetings for the Chairman.
+ Manage Forensics' program; interface with law firms; market available services, manage accounts payable and accounts receivable.
+ Facilitate and assist in APA accreditation process.
+ Collect, research and maintain information for use in preparing departmental reports and presentations.
+ Facilitate faculty recruitment.
+ Draft memos and letters for Chairman and review materials for Chairman approval.
+ BA/BS degree or equivalent work experience with 5-7 years of experience providing administrative support to senior management, preferably in a University academic medicine environment or Health System environment or equivalent combination of education and experience required.
Job Location - City, State
Department / School
Perelman School of Medicine
$50,684.00 - $91,232.00
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Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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