Title: Executive Assistant II
Start Date: 11/19/18 10:00 AM
End Date: 3/19/19 10:00 AM
Work Location: Seattle, WA
SERVICES TO BE PERFORMED
Work closely with a select leadership team to provide seamless support to the eCFT organization.
Management of multiple complex calendars and scheduling.
Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process. Submit expense reports in a timely fashion.
Manage headcount/recruiting information; maintain organizational charts.
Organize, execute, and assist with leadership team activities (staff meeting agendas, All-Hands meetings, on-sites/off-sites, hackathons, and team social events, etc.). Compile team goals and operational metrics.
Track and help drive completion of key deliverables and follow up on outstanding items.
Coordinate closely with Finance team, Recruiting team, Facilities team, HR team, and other Executive Assistants within SAM and AWS organization.
Management of team space, including forecasting need, planning moves, and managing reconfigurations.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
Have fun at work and help others do the same!
- 2+ years of experience assisting at the executive level
- Bachelors degree or 5+ years of experience as an administrative assistant
- High level of proficiency in Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint.
- Detail oriented, with exceptional organizational skills.
- High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
- Proven track record in juggling multiple priorities.
- Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint
- Negotiating priorities
If interested, Please contact Ford Hockley to learn more. Info is below.
10220 SW Greenberg Road, Suite 551, Portland, OR 97223
Office: 503-980-6571| Fax: 503-293-2918
Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178