About the Role
Top Class Actions is looking for an experienced Executive Assistant to join our team. The Executive Assistant will be responsible for providing administrative support to the Founder/CEO and the executive team.
The ideal candidate, works independently performing a wide range of complex and confidential administrative and clerical support duties. They will LOVE coordinating activities, meetings, travel, and celebrations. They will build TRUST through thorough documentation that ensures a detailed account of meeting notes and action items. They will ensure EXCELLENCE through detailed communication both written and verbally. They will have interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.
In order to be considered for this role, you must have 5+ years related experience with proven office administration and customer service skills required. Solid working knowledge of office processes and business policies, computer software and electronic communications tools. Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy. Experience managing to a budget and with multiple deadlines required. Ability to work across teams and with a variety of projects.
Assists the Executive team with administrative duties and tasks that include but are not limited to:
managing an active calendar of appointments
completing expense reports
composing and preparing correspondence
arranging complex and detailed travel plans
itineraries and agendas
compiling documents for meetings
checking and sorting of company mail
Coordinates logistics with high-level meetings both internally and externally
Supports Founder/CEO in his external commitments related to TCA
Coordinates Gifts to Celebrate Employees Birthdays, Anniversaries and other special events
5+ years of experience in similar role
Excellent social listening skills
Excellent communication skills
Critical thinking and problem-solving skills
Ability to understand and interpret directives with little or no details
Impeccable time management skills with the ability to multitask
Detail-oriented approach with ability to work under pressure to meet deadlines
Paid work expenses (phone & internet)
Top Class Actions it the #1 source of class action lawsuit and settlement news. Our focus is righting consumer wrongs by putting out easy to understand news on consumer lawsuits and settlements.