|Reference # :||18-01043||Title :||Exhibit Coordinator|
|Location :||Bedminster, NJ|
|Position Type :||Contract|
|Experience Level :||Start Date / End Date :||01/22/2018 / 01/21/2019|
Clerically processing paperwork, data entry, and distribution of payments to vendors for trade show displays. This will be a repetitive, routine set of responsibilities that will be relatively easily trained.
Alpha/numeric entry of payments, handling trade show requests, check requests, inputting into the system, collating checks with paperwork and sending out to the vendors.
Being proficient in excel is a must.
Extra plus if they have tradeshow or meeting planning experience.
Customer service skills required as they will be speaking to field sales reps/managers daily.
?Intakes Exhibit request from Hospital and ARD salesforce and ensures all documentation is complete. For ARD, request is created in Veeva. Be familiar with Veeva or Salesforce.com
?Exhibit staff fills out ?Exhibit Opportunity Form? as the cover for the documentation and sends the packet to reporting person to verify if association requires fund gather for State Reporting.
?State Reporting person verifies if attendee fee needs to be captured or not. If fee needs to be captured an HCP eform, http://hcpeform/, will need to be created to capture the monies paid.
?Exhibit staff sends completed form to association to confirm Mallinckrodt's participation.
?If able to be paid by credit card, include credit card number with application. HCP form will be created with date card is charged for monies. If association requires a check, a request will need to be created in DART.
?Exhibit staff will create a check request in DART with all documentation as attachment within DART DCN. HCP form will be created with date of event.
?Exhibit staff notifies association and HSS with DCN check request number as future reference.
?Exhibit staff creates event in ShowGo and shows complete.
?Exhibit staff uses documentation packet as back-up documentation when credit card payment is processed.
? Provide administrative support to Commercial Excellence. This includes Administrative Assistant support specifically for the VP of Commercial Excellence (i.e. light Calendar Management coordination with other Coordinators, administrative duties supporting Purchasing reconciliation, other duties as defined) and special projects for the Sales Operations and Meetings & Events team as approved by Sr Manager of Marketing Operations.