Provides administrative support to meet the needs of INSCOM staff. The position is covered under the Service Contract Act (SCA).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Performs a variety of clerical and administrative duties and resolves recurring problems in support of the commander, FRG leaders and volunteers, as it pertains to Family Readiness. Maintains awareness of Family Readiness activities within the unit and updates the commander on the program status, controversial issues and services available to Soldiers and Family members. Works closely with Army Community Service (ACS), Army Family Programs and Unit Service Coordinator to maintain knowledge of latest changes in Family Readiness programs and up to date referral information on Army Family policy and community resources; answers questions from the unit commander, staff, and FRG leaders; and provides updates on the status of the unit’s Family Readiness. 25%
- Performs general office clerical work as it pertains to the commander’s Family Readiness Program in accordance with applicable regulations. Performs word processing functions, types forms, and maintains files. Prepares or assists with preparation of correspondence, or assists with preparation of, newsletters, flyers, rosters, reports and requests from draft into final form for signature and mailing or distribution. Assures proper safekeeping, storage and destruction of unit Family Readiness records, Army regulations and policies, and computer output. Monitors suspenses and processes correspondence through appropriate channels. At the request of the commander, assists with the establishment and maintenance of the unit’s Virtual FRG (VFRG) and Army Knowledge Online (AKO) websites. Assists with coordinating, reviewing and maintaining records of brigade and/or battalion Family Readiness inspection programs and reports findings to commander. Reviews past allocations and use of Family Readiness appropriated funds and recommends utilization based on information gathered. Maintains regular telephonic/electronic contact with FRG leaders, RDCs and ACS/Family Programs staff for up to date information on Family Readiness activities and issues. Attends FRG and steering committee meetings upon request. The skills of a fully qualified typist are required and must be computer literate. 25%
- At the request of the commander or FRG leader, works with Family program agencies to schedule and coordinate briefings, orientations and workshops on Soldier and Family readiness issues. These duties include coordinating the date and time, facilities, speakers, child-care, etc. Ensures timely and accurate information is relayed to Soldiers and their Family members sensitive to their needs during training or deployment periods. 25%
- Works with ACS and other Family program agencies, major subordinate commands and units to recruit and maintain an active volunteer force. Maintains effective communication with Family Readiness volunteers ensuring volunteer forms are properly signed and maintained and volunteer hours submitted monthly. Assists in managing the command’s marketing program for Soldier and Family readiness training. Publicizes changes and updates relating to well-being programs to include health benefits, Family benefits and education, and other information promoting unit esprit de corps and wellness. 25%
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
- Other duties as assigned.
Education and Experience
- Must be a U.S. citizen and possess a Secret Clearance
Skills, Knowledge and Abilities
- Knowledge of Army Family Readiness programs, varied functions of several types of office automation software packages, practices, and procedures, and ability to apply these knowledges and skills in processing and producing a wide range of documents and other materials in support of the office mission.
- Knowledge of extensive body of clerical and administrative procedures and operations and resolves recurring problems.
- Knowledge of the organization and functions of the Command.
- Skill and proficiency in using a computer and Microsoft Office software to produce work accurately and efficiently.
- Skill in operating a copier, fax machine and other office equipment. A qualified typist is required.
- Knowledge of grammar, spelling capitalization, punctuation and terminology commonly used in office settings to prepare materials correctly from handwritten drafts.
- Ability to communicate effectively orally and in writing.
- Knowledge of the substantive programs of the organization as they relate to the critical and administrative functions.
- Procedures for doing the work are established and a number of specific guidelines are available. The number and similarity of guidelines and work situations requires the employee to use judgment in locating and selecting the most appropriate guidelines, references, and procedures for application and in making minor deviations to adapt the guidelines in specific cases. Adaptability and versatility are required to meet changing work operations and procedures.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time.
The noise level in the work environment is usually moderate.
SUPERVISORY RESPONSIBILITIES: None
Additional Qualifying Factors:
As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. May be subject to a government security investigation and must meet eligibility requirements for access to classified information. Only US citizens are eligible for a security clearance. Must have or be eligible for security clearances. May require occasional travel.
The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected
veteran status or employment.