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Data Entry Specialist/Finance Assistant - 2370402
Assistswith the managing of administrative, and support services, including thepurchasing and inventory of non-capital, capital and services. Managescomprehensive filing and tracking systems for such things as supplies, HR,coverage schedules, staff schedules including vacation and sick time, etc.
Examples of duties, might include the following or similartask:
- Coordinate with Finance to ensure procurement and payment for supplies, equipment and contracts including preparing appropriate documents and developing a process tracking system for new and renewal contracts for services and consultants, assist with ordering medical, computer, office and equipment supplies, returns and distributing and storing supplies
- Track Leave of absence, Paid Time Off (PTO) and probationary reviews of staff
- Track authorized orders for Print shop and locksmith requests
·Submitand reconcile purchase orders, contracts, invoices, petty cash, stipends, checkrequests, travel requests/vouchers, and employee reimbursements
·Monitorincentive and Metro card requests and log sheets from staff, updatingspreadsheets and tracking of incentives for all grants
·Manageall incoming checks including scanning copies, updating AHC Financespreadsheets, and prepare for submission to MSH Development
·Organizeand coordinate travel arrangements for staff including booking flights, trains,or ground transportation, and reimbursement for travel for faculty andreimbursements for all faculty and staff at MSAHC
·Research,track, monitor, and ordering of medical supplies and medication for AHC and allsix School Based Health Centers
·Reconcileand update OTPS expense spreadsheets for all grants
·Enter,verify, and submit payroll for weekly staff (using LaborWorkx and ClaireViasoftware)
·Manage,track, and monitor PTO requests and approvals for all staff in accordance withBuilt for Teams software
·Performroutine office/lab duties such as; answering phones, maintaining supplies, andscan or upload documents as necessary and schedule interviews/meetings.
·Receives,collects, reviews and prepare data lists, spreadsheets, and reports and createsor modifies data bases according to the needs of the department
·Ensuresaccuracy of all data recorded and verifies that the information is complete
·Otherrelevant duties as assigned
Highlyorganized and detail oriented
Analyticalthinking and able to problem solve, takes initiative
Ableto multi-task and thrive in a busy and pressured work environment
Word,Excel, Powerpoint and Internet. Strong computing skills required.
A.A.S.required, degree preferred; Two years of similar experience, knowledge ofpurchasing a major plus, non-profit experience a plus. The applicant must beable to multitask, highly organized, flexible, possess excellent customerservice skills and follow up skills and able to lift boxes up to 25 LBS. Mustbe able to work independently and as part of a team.
The Mount Sinai HealthSystem believes that diversity is a driver for excellence. We share a commondevotion to delivering exceptional patient care. Yet we’re as diverse as thecity we call home- culturally, ethically, in outlook and lifestyle. When youjoin us, you become a part of Mount Sinai’s unrivaled record of achievement,education and advancement as we revolutionize medicine together.
We work hard to acquireand retain the best people, and to create a welcoming, nurturing workenvironment where you can develop professionally. We share the belief that allemployees, regardless of job title or expertise, can make an impact on qualitypatient care.
Explore more about thisopportunity and how you can help us write a new chapter in our story!
Over 38,000 employeesstrong, the mission of the Mount Sinai Health System is to providecompassionate patient care with seamless coordination and to advance medicinethrough unrivaled education, research, and outreach in the many diversecommunities we serve.
Formed in September2013, The Mount Sinai Health System combines the excellence of the Icahn Schoolof Medicine at Mount Sinai with seven premier hospital campuses, includingMount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount SinaiHospital, Mount Sinai Queens, Mount Sinai West (formerly Mount SinaiRoosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of MountSinai.
The Mount Sinai HealthSystem is an equal opportunity employer. We promote recognition and respect forindividual and cultural differences, and we work to make our employees feelvalued and appreciated, whatever their race, gender, background, or sexualorientation.
Shift : Full-time
Primary Location: New York-New York