Essential Job Duties:
This position is responsible for independently monitoring, processing and approving specialized and sometimes complex accounting transactions related to travel. The accounting records involve all sources of funding and incumbents must be able to independently analyze work for accuracy and problem-solve issues. This position is responsible for ensuring compliance with and communicating university spending guidelines and travel policies and procedures to customer. This position regularly interprets policies, rules and regulations. Essential duties include, but are not limited to: * Manages a variety of travel authorizations reimbursements to ensure accuracy, validity and integrity of complex transactions in accordance with University policies, guidelines, and state and federal regulations. * Applies thorough knowledge of state, federal and university accounting methods to process financial transactions in the PeopleSoft Financial system and maintain state and federal appropriations, academic programs, overhead receipts, sales and services, foundations, gifts and trust funds projects. * Provides technical assistance to campus departments, department heads, faculty and staff relating to the interpretation and application of policies, procedures and guidelines. * Manages a high volume of travel authorizations and reimbursements for in-state, out of state, and foreign country travel. * Communicates, justifies and defends financial information in a professional manner to department heads, faculty and staff across the University community. * Independently problem solves financial issues for assigned departments/units, proactively identifies problems and proposes solutions and works with campus departments, department heads, faculty and staff across the University community to resolve.
Other duties as assigned.
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Departmental Required Skills:
* Knowledge of PeopleSoft Financials (or similar systems), especially travel processing. * Ability to recognize and convert foreign travel receipts. * Advanced knowledge of MS Excel and Word. * Excellent oral and written communication skills. * Strong customer service skills. * Highly organized. * Experience using and working in a computerized/web based environment. * Knowledge of how to operate standard office equipment such as copier, scanner, fax and phone. * Must be able to work in a high volume environment and have the ability to prioritize work assignments.
Preferred Experience, Skills, Training/Education:
* Four year degree in accounting or business administration and one year related experience or equivalent combination of training and experience. * Experience using PeopleSoft Financial System/Payables (Vouchers and Travel) application. * Understanding of University financial policies and procedures. * Knowledge of university spending guidelines and funding requirements. * Experience with Service Now. * Experience with pcard processing. * Ability to proactively analyze and resolve travel related problems independently and consistently. * Ability to read, interpret and consistently apply policies, procedures and guidelines.
Necessary Licenses or Certifications:
About the Department/Unit:
The College of Agriculture and Life Sciences (CALS) Business Operations (CBO) unit processes financial and other transactions for the College. Financial transactions include: vouchers, JV's, IDT's, Marketplace approvals, P-Card reconciliations and University invoices. Most transactions and created and approved within the CALS CBO. The CBO provides oversight and monitoring for all funds (state, federal, trust, contracts and grants). May also monitor and approve transactions related to Purchase cards.
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. To apply, please go to https://jobs.ncsu.edu/postings/108697