Grant Manager at County of Orange

 

THE OPPORTUNITY
The Grant Manager will have technical expertise under the Workforce Innovation and Opportunity Act (WIOA) and other non-WIOA workforce development programs, in countywide grants management, and overseeing special workforce programs/initiatives. All positions within this recruitment will assist with the development, implementation, and/or monitoring of workforce development programs and help ensure program compliance with all legislation, policies and procedures, and regulations. Incumbents will be responsible for managing budgets, reviewing invoices, coordinating service delivery, and monitoring various grants and contracts while complying with the requirements as set forth by the administration of Federal funding. The Grant Managers shall provide input into program and policy decision-making, developing and implementing procedures, managing programs, directing the efforts of staff who are not direct reports, including outside contractors, and assisting in ensuring the achievement of program objectives.

The immediate vacancies are within the One-Stop System, and the Grants/Special Initiatives Unit.

Additional duties may include, but are not limited to, the following:

• Provide oversight for contracted workforce services including program and policy development, case file and data management, and performance and policy development to ensure compliance and best practice through formula and discretionary grants
• Responsible for supporting WIOA board committees in activities including agenda development and creating reports
• Promote the Orange County Regional Leadership Council and its provider activities throughout the region through organizational websites, social media networks, committees and boards, and community network platforms
• Assist in writing grants, preparing relevant funding proposals, and drafting project proposals
• Have experience assisting with RFP processes
• Responsible for working with workforce and economic development partners to research sector growth opportunities and projections to recommend sector focus and strategies including key industries in Orange County and regional areas
• Connect industry to emerging workforce work experience activities; connect qualified job seekers to employers, and participation in industry workforce network groups
• Collaborate with industry and workforce training partners to improve access and evaluation of qualified candidates
• Engage partners to work on deliverables of the identified plan within each industry
• Write and update stories that promote activities and successes
• Establish and maintain strong relationships with business, government, and educational institution leaders
• Attend and represent organization in meetings, lectures, seminars, and presentations related to program development and related areas of responsibility at the local, state, regional and federal levels as needed
• Prepare and/or review information and reports for internal and external stakeholders
• Develop and modify policies/procedures/systems in accordance with government regulations and organizational needs and objectives
• Develop and maintain policies and procedures for implementing WIOA and/or special initiatives programs, grants, and services
• Plan strategic activities and direct workforce program functions internally and through partner meetings on an ongoing basis
• Establish clear and measurable goals for WIOA and/or special initiative efforts, both collectively and by departmental function
• Oversee program budgets and distribution of participant benefits
• Provide training to Service Providers as federal, state, or local policy changes or as deemed necessary
• Develop plans to increase area-wide visibility for WIOA and/or special initiative programs and services, including measurable goals to be reviewed on a regular basis
• Review performance data with contracted service provider staff to determine improvement and create strategy to accomplish stated goals
• Actively participate in communication with all partners to maintain clear and consistent messaging for WIOA and/or special initiative programs
• Maintain specific personnel performance measures and conduct periodic employee evaluations
• Periodically monitor Service Provider records to ensure quality and accuracy of performance data
• Meet regularly with service provider staff to create and maintain efficient and effective delivery of services
• Actively promote collaboration between AJCC core partners and other area entities to foster partnerships designed to achieve common goals
• Interact consistently with community organizations to develop new programming alignment with state and federal guidelines
• Interpret WIOA and/or special initiatives guidelines to determine local service delivery techniques and methodology
• Interface with stakeholders/user departments to provide sound advice and recommendations regarding procurement actions
• Provide technical assistance to WIOA and/or Special Initiatives Service Provider on federal regulations and the requirements of subrecipient agreements through site visits, audits, and other mechanisms applicable to subrecipient monitoring
• Recommend actions necessary to resolve issues/concerns
   

DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
The ideal candidate will possess three (3) or more years of progressively responsible experience in designing, monitoring and/or implementing employment training programs under the Workforce Innovation and Opportunity Act (WIOA) and managing and/or monitoring grants and contracts. A Bachelor's Degree in Public Administration, Business Administration, Finance, Accounting, Human Services or a closely related field is desirable.
 
In addition, the ideal candidate will also possess demonstrated expertise in the following core competencies:

Technical | Workforce Development & Grant Management

• Working in collaboration with OCWDB, One-Stop System Partners or similar to plan workforce development strategies and goals for improvement
• Understanding of technical data and software, related terminology and laws, rules and regulations pertaining to workforce programs
• Working in collaboration with WIOA One-Stop System Partners or similar to implement workforce development strategies and objectives
• Managing workforce development programs, including grant, and funding management and maintaining multi-million-dollar funding streams with variable sources
• Collaborating with various stakeholders including internal/external clients, and various departments/agencies throughout the organization
• Coordinating data quality assurance to address findings, trends, and data related activities

Verbal l Written Communication Skills

• Forming partnerships with internal and external clients to create productive working relationships
• Collaborating with various stakeholders including internal/external clients, and various departments/agencies throughout the organization
• Communicating effectively in person and in writing with County management and staff, contractors, public constituents, and community stakeholders
• Utilizing effective communication skills to define and communicate strategic asset management goals to staff and stakeholders clearly, succinctly, and persuasively

Problem Solving | Analysis

• Solving problems effectively through strong analytical skills
• Addressing compliance and performance matters as related to WIOA programs
• Overseeing and/or monitoring contract outcomes and expenditures
• Working independently and manage time wisely and effectively prioritize multiple competing tasks
• Preparing clear and concise project and asset management plans and documents, reports of work performed, and other written materials

Supervision | Leadership

• Demonstrating knowledge of personnel practices as they relate to selecting, training, evaluating performance and supervising employees
• Adapting to changing assignments and priorities and manages changes with affected parties
• Providing structure to a team with tools and processes to achieve best practices
• Performing supervisory tasks related to performance and talent management, training, and staff development, and creating and maintaining succession plans

MINIMUM QUALIFICATIONS
Please click here to view the minimum qualifications for Administrative Manager I.

RECRUITMENT PROCESS
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. 

Application Screening | (Refer/Non-Refer) 
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.

Recorded Structured Oral Interview | rSOI (Weighted 100%) 
Candidates will be interviewed and rated by an oral interview panel of job knowledge experts. Each candidate's rating will be based on responses to a series of questions designed to elicit the candidate's qualifications for the job. Only the most successful candidates will be placed on to the eligible list.

Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures.

Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies.