* Maintain financial management and oversee compliance for an assigned portfolio of grants and contracts; in accordance with government regulations, funder requirements, and BPHC Policies.
* Set up and review new grant awards, grant amendments and budget revisions in the GP2018 accounting system.
* Document internal grant deadlines and implement a tracking system that ensures all deadlines are met.
* Run and review monthly grant reports, analyze budget-to-actual variances, advise bureaus/programs of inconsistent spending trends and budget overages/shortfalls.
* Assist Bureau Administrators (BAs) and Program Directors (PDs) with the preparation of grant and program budgets, budget amendments, and support the annual budget process. Ensure that grant budgets are current, accurate, and properly maintained in the accounting system.
* Review and approve grant-related financial transactions prior to entry into GP2018 accounting system.
* Prepare grant-related journal entries, including grant revenue and indirect expense allocations.
* Monitor time and effort reporting allocations and prepare adjusting journal entries for changes and reclassifications. Work with programs to keep allocations accurate and current.
* Prepare and submit invoices to grantor agencies/funders in a timely manner. Enter receivables into accounting and grants management systems. Track amounts due, perform collections on overdue balances.
* Prepare detailed, accurate, timely, and quality financial analyses and projections of grant expenditures.
* Monitor grant budgets to make sure no funder is overbilled. In the event of a discrepancy, swiftly correct the issue prior to the close of the award. Notify funder if necessary.
* Grant Compliance and Reporting:
* Work with grant team colleagues to develop a comprehensive grant filing system;
* Maintain complete and accurate grant files, ensure project records are kept in good order and readily available for review and audit.
* Review new awards and all sponsored terms and conditions; verify compliance conditions are met.
* Analyze data in accounting and payroll to ensure accuracy and correct reporting under each grant agreement. Ensure that the percent of salaries charged to a project corresponds to actual time and effort spent on the project.
* Conduct monthly budget reviews of grants to compare budget to actuals, to assure all activities fall within funder and agency guidelines, and to ensure proper cutoff of expenses.
* Prepare budget analyses and projections for cost-based grants and coordinate with program managers in meeting objectives for performance-based grants.
* Close out all awards by completing all necessary communication, reports, and retention of records in accordance with regulations; reconcile and close on a timely basis.
* Prepare grant financial reports for submission to funding sources.
* Perform financial monitoring of subrecipients performing work under grants, coordinating with BAs and PDs' performance monitoring.
* Support the OMB Single Federal Audit, annual financial audit, grantors' audits, and grantors' monitoring site visits, including the preparation of schedules, providing supporting documents, etc.
* Assist the Director of Post-Award Grant Accounting, CFO, and Post-Award Grants team in the development and execution of policies and procedures to fulfill grant accounting and compliance requirements.
* Other job-related duties as assigned.
* Support and uphold the mission of BPHC.
* Program Staff Support and Coordination:
* Coordinate with BAs and PDs to ensure that the expenses for each grant are managed within budget and in the correct performance period.
* Monitor expenditure activity for compliance and communicate with BAs & PDs as needed.
* Work with Accounting, Revenue, and external partners to ensure timely collection of outstanding receivables.
* Train program staff on proper coding of expenditures and other items related to grant accounting and compliance.
* Provide BAs and PDs with financial analyses and projections as requested.
* Provide backup coverage to other grant administrators for vacation coverage or assistance during high volume times.
Bachelor's degree in accounting, business, economics, or a technical discipline and 1-2 years of grant accounting experience OR at least 4 years of grant accounting related experience in lieu of degree.
Proficient knowledge of Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
Experience with either Great Plains 2018 or ReQlogic requisitioning software a plus.
Understanding and knowledge of federal and state grant principles and procedures required, specifically 2 CFR Part 200 - UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS
Excellent verbal and communication skills
Ability to solve problems. think logically, take initiative and pay attention to detail
Able to organize complex and diverse information
Able to work in a fast paced, deadline driven environment
Excellent quantitative skills, including ability to analyze data
Must be self-motivated with the ability to work effectively as an individual or as a member of a team
Uphold/follow the standards and guidelines outlined within BPHC Employee Handbook.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled