The HR Specialist is responsible for administrative functions that support the service level and overall objectives of the HR Team and performs routine administrative tasks in support of the HRIS (Human Resources Information Systems) group. As primary administrative support for the team, this position will be responsible for ensuring HR administered employee record keeping systems are up to date, data entry into HRIS, scanning, filing and maintaining electronic and paper record-keeping systems. The incumbent in this role will support the HR needs of employees through strong organization and technology skills, along with a highly customer-focused approach to Human Resources.
Assists new employees with the completion of their new hire paperwork, including ensuring all items are
completed and/or obtained from the new hire. Conducts all appropriate background screening and licensure
verification prior to start date.
Enters data into HR system accurately to ensure proper employee pay and deductions. Performs keyboard
tasks in updating and maintaining various department records, charts, reports, claims and files, as applicable
to assigned departments.
Maintains, updates, and manages the system for tracking and obtaining expiring position requirements
(licenses, certifications, etc.) Works closely with HR Managers on the collection of renewed documentation for
employee position requirements prior to expiration date.
Maintains, updates, and manages the system for electronic scanning of personnel files and HR documents by
electronically, scanning, sorting and examining the complete electronic record. Retrieves files, records,
reports, and charts as requested by HR team members and/or public records requests.
Maintains and administers employee & vendor ID badges, including tracking and maintaining access dates.
Ensures employee issues are communicated and or directed to the appropriate HR staff member for follow up
and resolution. Notifies HR Manager of all employee relations inquiries/issues.
Provides excellent customer service to a variety of internal and external customers in the assigned
departments. Maintains confidentiality.
Responds to both written and telephone concerns and inquiries; resolves the concern or directs to appropriate
Provide support to the HRIS Manager for HRIS projects and/or initiatives as needed.
Reviews various forms, records, and applications as applicable to assigned department to ensure information
is accurate, complete, and current.
Ensures destruction of records and coordinates with Records Department in conjunction with HR records
Acts as liaison between the department, other departments, and outside agencies, gathering and relaying
information as needed.
Coordinates and participates in Meet and Greets for New Hires as part of the onboarding experience.
Assists with Employee Bonus Plan Tracking as needed.
Facilitates the receiving and administration of purchase orders.
Oversees and manages the Education Reimbursement Program in its entirety and acts ad the main point of
Provides support to the Benefits and Wellness functions during annual Open Enrollment.
Coordinates and assists with monthly New Hire Orientation as requested.
Assists other employees by relaying instructions, coordinating efficient workflow, and requesting information
Operates a variety of common modern office equipment in performing essential functions (e.g., telephone
systems, copy machines, computer terminals, printers, facsimile machines).
Emergency duty may be required of the incumbent that includes working in Red Cross shelters or to perform
other emergency duties including, but not limited to, responses to threats or disasters, man-made or natural.
This job description reflects the general duties considered necessary to describe the principal functions of the
job as identified and shall not be considered as a complete description of all the work requirements and
expectations that may be inherent in the position. The omission of specific statements of duties does not
exclude them from the position. Management of the Health Care District of Palm Beach County reserves the
right to assign duties not listed herein as necessary to accomplish the goals of the organization.
Associate’s degree required, Bachelor’s degree preferred. Equivalent combination of experience may
substitute for minimum education requirements
Two (2) to three (3) years of administrative experience required. HR experience preferred.
Valid Florida Driver’s License required.