This position involves responsibility to process information by operating a terminal linked to a mainframe computer or networked or stand-alone micro-computer in accordance with programmed instructions by manipulation of a standard alpha numeric keyboard and related peripheral equipment to record, edit, store, revise and retrieve correspondence, reports, statistical, accounting and a variety of other forms of data. This position does not involve responsibilities in the areas of computer programming or systems analysis. However, an incumbent may modify or merge existing software or other program language in accomplishing information processing functions. Additionally, when not engaged in equipment operation, an incumbent performs a variety of clerical duties. In order to be classified as an Information Processing Specialist, the position must have responsibility for operating the computer and related equipment approximately 70% or more of the work time for the primary purpose of database management, but also to include word processing and spreadsheet applications. The work is performed under general supervision of a higher level employee.
Typical Work Activities: (Illustrative only)
- Operates computer equipment and related peripheral equipment such as scanners, modems and printers, in compiling and processing data for a variety of records and reports.
- Maintains records by computer by manipulating the keyboard or other peripheral devices (mouse, scanner, etc.) to enter new data or modify existing data;
- Makes file searches, retrieves and prints data in standard software format, as well as to create custom reports and documents.
- Verifies accuracy of and analyzes data.
- Maintains disk directories and other storage media used in information processing operations; Updates table of contents or index entries as appropriate to identify files, records and documents;
- Operates computer to record, edit, sort, retrieve and revise data, correspondence, reports, statistical tables, forms and other textual materials and documents;
- Sets up appropriate controls on computer for margination, line spacing, paragraph, heading and footer information and other controls as necessary for document amendment or production;
- Prints completed documents to draft or letter quality as appropriate and forwards to supervisor or administrator for review;
- Analyzes equipment operation and observes indicators on screen and on peripheral equipment and takes necessary steps to verify and maintain proper functioning of the equipment;
- Analyzes custom software operation, identifies and reports programming error to software developer; Performs routine minor operator preventative maintenance on equipment as specified by manufacturer to insure efficient and effective operation;
- Confers with superiors on projects as to procedures; machine time, rate of output and difficulties encountered;
- Assists in training new personnel and staff on information processing equipment(and custom software) as requested;
- Uses local or wide area network for electronic mail, communication, data transfer, and searches; Prepares operator training materials and information equipment/software documentation;
- Communicates regularly with other BOCES departments, outside agencies and school districts; performs a variety of clerical functions related to the position.
(A) Graduation from a regionally accredited New York State registered college with an associate degree in secretarial science, secretary and office studies, secretarial arts, secretarial technology, business office technology, computer technology or related field; OR
(B) Graduation from high school and two years of experience in the operation of information processing equipment*; OR
(C) Three years of experience in the operation of information processing equipment*; OR
(D) An equivalent combination of training and experience as defined by the limits of(A),(B) and (C) above.
*NOTE: Operation of information processing equipment is defined to mean the operation of a micro-computer or mainframe terminal utilizing word processing, database management and spreadsheet software and related peripheral equipment including printer, scanner and modem.
- Membership into the New York State Employee's Retirement System (ERS)
- Membership to the Saratoga Adirondack BOCES Employees Association (SABEA)
- 15 Paid School Holidays
- Leaves: Vacation, Sick, and Personal Business
- Health, Dental, Vision
NOTICE TO ALL CANDIDATES: A fingerprint supported criminal history background check is required by law for employment in New York State schools. Prospective BOCES employees who do not hold NYS fingerprint clearance must be fingerprinted and cleared prior to employment with BOCES and are responsible for all fees associated with fingerprinting.
phone: (518) 581-3310 or 746-3310, email: firstname.lastname@example.org or email@example.com Complaints may also be filed with the Office for Civil Rights, New York Office, U.S. Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005-2500, phone (646) 428-3800, fax (646) 428-3843, email: OCR.NewYork@ed.gov