The Advanced Materials and Microsystems Group is a multidisciplinary group that combines chemistry, nanofabrication, micro-assembly, and simulations to develop new microsystem technologies for applications in larger systems. Examples of current or recent past work include the development and testing of chemical sensors for trace explosives and toxic chemical detection (both point and standoff), development of nanoplasmonic- and metamaterials-based devices with new functionalities in the visible and infrared, applications of microfluidics in biology, micro-optics, and heat management, and the development of devices and subsystems on both the microscale and nanoscale that combine chemistry with newly engineered materials.
The Chemical, Microsystem, and Nanoscale Technologies Group (Group 81) seeks a professional and experienced individual for an administrative assistant position in a busy and dynamic group office. The candidate will work with the Group Administrative Assistant to efficiently execute administrative workflow for four group leaders and approximately 50 group members. Candidates must demonstrate strong organizational skills and a confident approach to problem solving. The ability to manage sensitive and confidential matters and interact professionally with both internal and external contacts is essential. Group 81 purchases a high volume of research and development materials, and experience with electronic purchasing in a government and/or research & development setting is desired.
- The candidate will perform a variety of daily administrative support tasks. These include: initiating and tracking purchases using SAP Enterprise Application, electronic catalogs and Laboratory-issued procurement cards; calendar maintenance & scheduling; travel-planning; scheduling candidate interviews, internal and external visits and meetings; supporting service requests; preparing documents and reports for release review and publication; entering employee time cards; managing incoming calls; greeting and escorting visitors; and assisting in the organization of workshops and seminars.
- Occasional responsibilities may include formatting and proofreading of technical documents, preparation of PowerPoint slides or Word documents (e.g. meeting agendas), and management of office equipment and supplies.
- May provide coverage for absences in other offices, and support other activities such as recruiting and other projects.
- High School graduate, with at least 2.5 years of directly related administrative experience. Post high-school education will count toward experience.
- Strong organizational skills, ability to handle multiple concurrent tasks, display excellent follow-up skills, and ability to work successfully in a fast-paced, performance-driven environment.
- Demonstrated proficiency in Microsoft Office, including Microsoft Outlook, as well as excellent computer skills. Must have the ability to compose and format electronic documents.
- Excellent written and verbal communication skills.
- Must have a record of successfully working in a team environment along with effective methods of collaboration and interaction with all levels of personnel and sponsors.
- Ability to obtain and maintain a Secret clearance is required.
For Benefits Information, click http://hrweb.mit.edu/benefits
Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.
MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.