Legal Secretary at DEACON, MOULDS & STOFER

DEACON, MOULDS & STOFER

Attorneys at Law

100 Second Ave So, Ste 902

St. Petersburg, FL

Legal Assistant (Secretary)

Deacon, Moulds & Stofer is searching for a full-time reliable and task-oriented secretary to support DMS attorneys. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced law firm.  We are willing to train an experienced secretary in legal knowledge as needed.

Job Purpose

Enhances attorney effectiveness by providing information-management support; representing the attorney to clients and others.

Job Tasks and Responsibilities

• Transcribes attorney dictation and formats, edits, proofreads and transmits correspondence, status reports, deposition reports and other legal documents via Dragon Voice Recognition & Phillips Dictation
• Maintains attorney calendar by scheduling initial client meetings, teleconferences, depositions, hearings, related travel, etc.
• E-filing via Florida Court Portal, Processing eservice
• Coordinates and sets up in-house and Zoom appointments initial meetings, deposition, hearing, etc. 
• Communicates professionally with opposing counsel and other parties, clients, judicial administrative staff and vendors
• Follows office systems

Education and Experience

• Knowledge and experience with MS Office 2010 and Acrobat Adobe 2017
• ATO (Total Office/Client Profile) experience a plus
• Working knowledge of legal procedures and legal terminology, a plus
• Proficient in spelling, punctuation, grammar and other English language skills
• Knowledge of administrative and clerical procedures
• Transcription and typing skills

Key Competencies

• Prioritization of tasks
• Verbal and written communication skills
• Attention to detail
• Confidentiality
• Planning and organizing
• Information management
• Integrity
• Judgment and decision-making
• Client-service orientation
• Initiative
• Team work
• Reliability
• Friendly and Professional
• Adaptability and flexibility