Weichert Referral Associates is hiring a Licensing and Project Coordinator. The Licensing and Project Coordinator is responsible for processing real estate licensees in compliance with the laws, processes and procedures in states in which we are open and have a WRACI membership. Recruiting and membership processing, license renewal and all other processes are to be performed as per required for completion. Company projects are to be initiated, processed and completed which include licensing / recruiting tasks, front desk administration and invoice distribution/collection.
Job responsibilities include, but are not limited to, the following:
Supports the recruiting efforts of Weichert Referral Associates
Responsible for recruiting list organization and verification including proactive contact and information distribution.
Distributes membership materials to new prospective members directly or via internal source.
Follows up on missing information and pending applications.
Coordinates recruiting database.
Sends congratulatory emails on behalf of recruiting in increments of 3, 6, 9,10, 11 years or 2 and 5 years for some states. Creates drip campaigns via template emails.
Supports the licensing process. Mails out renewed licenses, updates license expiration dates in the system and processes new hire and termination paperwork, runs licensing reports and notifies all impacted, mails applications to state and files as requested to include new licenses.
Facilitates the PA state police background check process when PA licenses are required.
Responsible for licensing database coordination and compliance to include updating email and addresses.
Audits real estate license status via online state sites and WRACI databases with hard copy when applicable.
Enters and scans completed licensing packets into system as directed.
Answers licensing inquiries (email and phone).
Provides zip code lists to Sales Managers & Sales Associates as requested.
Walks Referral Agent's through the W1 sign up process when necessary.
Supports the Weichert Referral Associates Company, Inc. growth initiatives.
Updates WRACI bulletin board quarterly.
Handles incoming calls and directs to proper function. Checks voicemails as necessary. Answers general request for information on WRACI.
Performs mail related tasks including pick up, drop off, open, deliver, and distributed daily mail from mailroom twice daily.
Assists with Social Media marketing focus on licensing.
Sends new hire template emails to employees to join Referral Company or encourage him/her to get licensed.
Monitors main email inbox and forwards general emails to appropriate employee.
Performs other duties as assigned.
The ideal candidate will meet the following requirments:
High School Diploma or GED
Real Estate License preferred
Three (3) or more years of administrative experience required
Two (2) or more years of project coordination preferred
Working knowledge of data entry processes
Good oral and written communications skills when communicating with internal staff and current and prospective members
Proficient in Microsoft Office products
Strong prioritization and organization skills
Ability to multitask effectively in a fast-paced environment
Strong attention to detail and thoroughness with reviewing / preparing correspondence
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.