Please make sure to attach both a resume and cover letter to complete your application.
In 2014, the ASPCA and New York Police Department (NYPD) formed a historic partnership to address the problem of animal cruelty in New York City. In this partnership, the NYPD is the primary responding law enforcement agency for complaints of animal cruelty and the ASPCA is responsible for veterinary forensic examination and medical care of animal victims of cruelty.
The Forensic Sciences Administrative Manager supervises two coordinators who are responsible for the non-veterinary aspects of animal cruelty cases. The Administrative Manager, coordinators and four forensic veterinarians, comprise the veterinary forensic sciences team. The forensic science team is responsible for forensic evaluations of live and deceased animals and record-keeping/liaising with all departments involved in case management of animal cruelty victims housed at the ASPCA 92nd Street and 91st Street facilities.
In addition to managing Forensic Science Coordinators, the Administrative Manager, Forensic Sciences will support the department by managing the casework process, criminal case administrative tasks, forensic crime scene logistics and creating certified medical records for court hearings and trials. The manager will be responsible for oversight of forensic facilities and inventory, per-diem support staff, and the forensic veterinary externship and internship programs. This is a unique opportunity for a motivated team leader with an interest in forensic evaluation of animal victims of cruelty and working with individuals in law enforcement and the criminal justice system.
Staff Management (30%):
- Management of Veterinary Forensic Science Coordinators, including coaching, professional development and supervision
- Complete annual performance reviews and goals for direct reports
- Assess individual and team performance by providing routine appreciative and developmental feedback, as well as creating a solutions-oriented culture and environment to promote team success
- Participate in the hiring and onboarding of new staff as appropriate
- Document and communicate to appropriate supervisors all valid concerns, proposed solutions, and ideas regarding employee issues
- Manage forensic calendars including staff time off, conference attendance and court testimony
- Supervise the forensic veterinary externship program, including the application/selection process; scheduling; initial training; and the coordination of work with other departments
- Train per-diem forensic support staff when necessary
Process Development and Management (30%):
- Serve as point person for ASPCA internal departments and external agencies for questions about NYPD case forensic work
- Supervise the creation of certified medical records for the New York City District Attorney’s office(s)
- Supervise inventory management and ordering of forensic supplies (live animal, necropsy and crime scene investigation)
- Oversee evidence handling and safekeeping
- Oversee maintenance of chain of custody for animals moving to foster and partner hospitals
- Manage and oversee Civicore Database Development by focusing on the addition of new data fields, improved and new functionality, and customized reports
- Manage and/or supervise Civicore data entry for new cases and provide updates to case and animal information as needed
- Supervise the management of detailed Policy, Response & Engagement animal information sheets used for the weekly Animal Health and Welfare Meeting across multiple ASPCA departments
- Supervise and participate in the development of new protocols and standard operating guidelines for forensic casework
- Participate in the creation of training materials for veterinary partners
- Work with other departments to revise protocols, processes and forms as necessary
- Schedule weekly Animal Health and Welfare meetings, forensic rounds, and Forensic/ARC rounds
- Manage abandonment proceedings including abandonment letters and posting to ACC lost and found website
- Collect, aggregate and analyze NYPD case data, reporting to leadership and donors
- Work with VP of Humane Law Enforcement to facilitate collaborative working relationship between New York City and Gainesville Forensic Science teams
- Work with the People Team and Temporary Staffing Agencies to set up new per-diem forensic veterinarians and per diem coordinators
- Manage and/or supervise the notification of new NYPD cases
- Manage and/or participate in intake of new NYPD cases: Medical record preparation, case documentation and photography of animal, completion and filing of legal forms (chain of custody, transfer of ownership)
- Manage and/or participate in forensic necropsies (radiography, photography, documentation of findings), including submission and tracking of samples (including separating tissue samples from formalin solution and safe disposal of formalin)
Crime Scene (10%):
- Oversee preparation and organization of equipment for crime scene investigation
- Oversee maintaining stock for crime scene equipment kits (personal protective gear, evidence collection, blood evidence collection, computers, photography equipment)
- Participate in crime scene investigations
- Manage and or conduct research in crime scene processing tools and equipment
- Supervise sample submission to outside laboratories
- Supervise necropsy refrigerator and freezer cleaning and maintenance
- Maintain strict confidentiality when dealing with criminal cases. Ensure team members do the same
Exemplifies the ASPCA’s Core Values:
- Has Commitment and dedication to improving the lives of animals
- Demonstrates Ownership and feels responsible for outcomes
- Believes in Team – that we are stronger
- Seeks to Elevate others and reimagine what is possible
- Focuses on Impact, specifically making changes for animals
Qualifications:Ability to develop and implement animal care programs, Basic to advanced computer skills, Effective communication and teamwork skills, Excellent communication skills and proven ability to multi-task, Knowledge of or interest in learning veterinary medical, medical, law enforcement agency or forensic laboratory protocols and processes, Must provide a valid driver’s license upon hire and pass a motor vehicle history check demonstrating a safe driving history
Education and Work Experience:Bachelors (Required)
Experience working directly with animals strongly preferred, Minimum of 3 years professional experience required, administrative and managerial experience in a veterinary hospital, animal shelter, or law enforcement agency preferred
Our EEO Policy:
The ASPCA is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.
Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the ASPCA’s standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA. Please inform the ASPCA’s People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process.
Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.
ASPCA is an Equal Opportunity Employer (M/F/D/V).
Please don’t forget to attach your resume and cover letter to complete your application.