|Manager - Grants Accounting|
|751 - HPS Finance Department|
|Open Until Filled|
|To provide primary grants management function for all grants and ensure adequate compliance with grant terms and the implementation of acceptable accounting practices.|
o Bachelor's degree from an accredited institution
o Minimum three years of professional experience
o Degree in Finance or related field (preferred)
o Three years of experience in managing grants (preferred)
DUTIES AND RESPONSIBILITIES:
o Works independently to monitor the spending of the federal grants in compliance with local, state, and federal requirements. Coordinates all of the finance/accounting related activities for the program offices.
o Provides training to the Grants Management staff regarding federal funds.
o Attends workshops and trainings regularly, and collaborate with other professionals in the field such as ESC or other district personnel in order to share knowledge and practices, and improve the program performance (finance side).
o Informs the program or the school administrators of the upcoming changes to the financial policies and procedures (local, state, or federal).
o Provides school personnel and the program office assistance with using the financial software for the requisition process, and accessing grant related information.
o Determines the school's allocation and provides that information to the program director/school administrators for planning purposes.
o Reviews the budget of different funds and gives feedback to program directors to prevent duplication of services, and helps with effective use and coordination of funds.
o Prepares the financial software, creates account codes that will enable tracking of different budget items, and ensures that related personnel have access to requisition software/accounts.
o Exercises budgetary control of grant funds and collaborates with the budget department in order to meet budget related deadlines.
o Reviews grant applications for both competitive and non-competitive grants and provides feedback from a finance point of view. Uploads the budget to the financial software when finalized, approved, and amended
o Gathers salary information of supplemental positions for planning purposes. Coordinates grant coding with the payroll department.
o Oversees the activities charged to federal funds to see if they are reasonable, necessary (prior needs assessment), supplemental, meet the intent and purposes of the program, allowable, allocable, consistently applied, properly documented, have a research base, and properly evaluated. Informs program directors when necessary.
o Coordinates maintenance of financial documentation as required by local, state and federal regulations (agreements, invoices, time and effort sheets, etc.).
o Reviews fund balances and sends periodic updates regarding the progress of fund use, as necessary, to the related staff.
o Coordinates and maintains purchase orders with the school personnel in charge.
o Maintains an adequate internal control structure to ensure compliance with applicable laws and regulations related to the state and federal regulations.
o Provides financial information and documentation needed for the annual compliance report and external audits. Assists with year-end close including information used in the A-133 audit.
o Performs duties necessary to submit the District s annual Comparability Report to the Texas Education Agency, to include making staffing/budgeting recommendations as needed to ensure comparability of local and state budgeting between Title I and non-Title I campuses.
o Assists in planning for Maintenance of Effort requirements of IDEA-B and ESSA grants with the budget and planning departments; manages annual submissions. Informs the program offices accordingly.
o Monitors time effort reporting as related to allocation of salaried employees time spent on grants along with other related duties.
o Coordinates and prepares, on a timely basis, information related to external reporting requirements associated with all grants and special programs.
o Collaborates with designated person at the district/campus to develop and monitor CIP (Campus Improvement Plan) budgets; provide financial reporting to external agencies as needed.
o Performs other duties as assigned.
SKILLS AND ABILITIES:
o Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
o Ability to establish and maintain effective working relationships both internal and external to the district.
o Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
o Ability to analyze data
o Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills
o Ability to demonstrate knowledge of procedures and regulations, especially those pertaining to cost principles associated with the New EDGAR
o Knowledge of budget preparation process
o Advanced knowledge of desktop software applications.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
o Light Work: may require occasional light lifting.
o Nights and weekend activities will be occasionally required.
o Position is in office setting and may involve prolonged work at a desk in one location.
o Moderate travel is required.
Role/ Salary Band 3
Dallas/ Fort Worth and Central Office - Houston
Salary minimum: $72, 000 Salary maximum: $100,800
Austin and San Antonio Districts: $2,000 less
|If you have any questions, please contact Human Resources at email@example.com or 713-343-3333. |