Chicago Public Schools (CPS) is the third largest school district in the United States, serving over 360,000 students in 600+ schools and employing nearly 36,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career and civic life. In order to fulfill this mission we make three commitments to our students, their families and all Chicagoans: academic progress, financial stability and integrity. Six core values are embedded within these commitments – student centered, whole child, equity, academic excellence, community partnership and continuous learning.
The Executive Assistant (E.A.) will be responsible for Network Elementary Schools. The E.A. is primarily responsible for establishing and maintaining an environment that is respectful and responsive to students, parents, and community partners. In addition, the Executive Assistant will support the Chief of Schools by performing a variety of administrative duties associated with the overall operation of the Network. This E.A. will be supporting Networks 14 and 16.
The Executive Assistant has the following primary responsibilities:
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs in a responsive, respective, and timely manner (ie, within 24 hours)
Open parent tickets and escalate Tier 2 Tier 3 issues to the Network Operations Managers to resolve
Manage the schedule of meetings, activities, and deadlines for Chief of Schools
Prepare and manage payroll, reimbursements, and purchase orders for Chief of Schools and Network staff
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
Set up and maintain paper and electronic filing systems for records, correspondence, and other material
Responsible for confidential and time sensitive materials
Oversee the ordering of office supplies and materials for Network
Handle day-to-day requests, as needed
In order to be successful and achieve the above responsibilities, the Executive Assistant must possess the following qualifications:
Type of Education Required :
High School Diploma or GED equivalent required. Bachelor’s degree preferred
Type of Experience and Number of Years :
Five years or more of experience working as an Executive Assistant for a Senior Level Executive.
Knowledge, Skills, and Abilities :
Exceptional verbal, written and interpersonal communication skills, with the ability to interact positively and professionally at all times with parents, students, external partners, schools, and CPS Departments
Ability to work well in fast-paced professional environment and operates with a sense of urgency in accomplishing goals and objectives while maintaining a customer focus
Experience managing multiple projects and simultaneous deadlines
Experience with quickly prioritizing tasks and responsibilities to support needs of the Chief of Schools
Strong attention to details and highly organized
Proficient with MS Office Suite, Excel, PowerPoint, Oracle, and Kronos
As a condition of employment with the Chicago Public Schools (CPS), employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and must maintain residency throughout their employment with the district.