Office Manager & Events Coordinator
Job Description: The primary function of the Office Manager/Events Coordinatorfor the McPherson Opera House Company is to provide executive level administrative support to the Executive and Producing Directors of the McPherson Opera House Company and to the Board of Directors, and to promote and coordinate all events (non-theatre) in rentable spaces.Although this position primarily supports, and directly reports to the above positions, administrative support will also be provided to other staff members and the various volunteer organizations. Job responsibilities are provided but not limited to thoseincluded.Job Responsibilities:•Provide high level point of contact and communication by scheduling appointments, coordinating schedules, greeting and welcoming visitors, working with co-workers, board members, and volunteers.•Provide high level administrative support consisting of drafting memos, letters, emails and other business correspondence. •Promote rental spaces and provide high level of customer service in scheduling and managingall details of facility room rental contracts. •Assist with event set-up and handling building opening/closing. •Communicate with custodians regarding room rental set ups, special projects, and other Opera House needs.•Assist in organizingtours and other events. •Process mail, incoming payments and invoices, manage contacts,file, and various ad-hoc requests and special projects, as assigned.•Prepare invoices for accounts receivables.•Process payments forResale Shop consignments.•Prepare deposits and maintain various sales drawers.•Maintain member/donor database for promotions, donations, pledges, and prepare correspondence regarding these responsibilities.•Prepare for and attend staff and Board of Director meetings by compiling agendas and writing minutes. •Selltickets for performances.•Order office supplies.•Complete other duties as assigned.Essential Core Competencies:•Proficiency in Word, Excel, and Outlook is necessary.•Proficiency in social media programs (Facebook and Instagram) •Must be able to work in a fast-paced environment, provide keenattention to detail, be flexible to handle changing priorities and multi-tasking, whilemanaging and meeting tight deadlines.•Ability to interact and communicate with professional courtesy, hospitality and tact to all levels of the organization in addition to external contacts.