We have an opening for an Office Manager and Human Resources Representative (“Office Manager”) to join our team. Based in our San Francisco office, the Office Manager is responsible for the day-to-day administrative oversight of many support functions in the San Francisco office. This includes the daily management of the legal assistants and the receptionist in the San Francisco office. In addition, this role will provide general Human Resources functions for the San Francisco and the Los Angeles offices. Some responsibilities of the role include: driving the onboarding and orientation process for all new hires, administrating the staff performance review process; writing performance improvement plans and assisting with delivering same, assisting with the annual open enrollment benefits process, managing the departure process for employees and attorneys. In addition, working with the National Director of Human Resources – Generalists, will be responsible for addressing employee concerns and resolving problems.As a member of the firm-wide management team, the Office Manager is responsible for maintaining effective communication with other offices and departments.In accordance with the Firm’s Client Service Initiatives, the Office Manager must possess good judgment and effective communication skills. Confidentiality and discretion are required consistently.ESSENTIAL JOB FUNCTIONS: Responsible for working with the Office Administrator responsible for the region on the overall financial planning and financial management of the San Francisco office, including the responsibility for planning and implementing the San Francisco office annual budget. This includes planning, forecasting, budgeting and variance analysis on a monthly basis.Directly supervises the Legal Assistants and Receptionist in the San Francisco office. This includes ensuring compliance with all applicable city, state and federal laws and regulations, as well as compliance with employment policies and legal compliance, including ADA, FMLA, Wage and Hour lawsResponsible for reviewing and approving time off requests in addition to maintaining accurate time cards for the Legal Assistant and Reception staff in the San Francisco office, including approving time cards on a weekly basis,Oversees the purchasing of supplies for the office in accordance with firm procurement guidelines.Maintains and manages relationships with all local vendors/suppliers.Along with the Office Administrator responsible for the region, provide exceptional assistance to the Regional-Partner-In-Charge and the appropriate Chief and/or Department Director in regards to all operational matters (e.g. ensures exceptional assistance is provided to Chief Information Officer in regards to all Information Technology matters in the San Francisco office).Along with the Office Administrator responsible for the region, work closely with the National Events Team in planning and overseeing all events in the San Francisco area, both on-site and off.Along with the Office Administrator responsible for the region and the Regional-Partner-In-Charge, the Office Manager is responsible for handling any office closures and ensuring there is administrative coverage during any closures.Ensures that San Francisco lawyers and staff are consistently following Firm policies and procedures and leads by example with regards to adherence to the Firm policies and procedures.Ensures excellent service is provided on a consistent basis to both internal and external clients.Coordinate and oversee the onboarding, orientation process for new employees, both staff (including summer associates) and attorneys (associates and partners) as well as the departing process.Ensure all staff and attorneys are aware of benefit offerings and assist with driving local annual enrollment for benefits and any off-cycle enrollments.Assist the Office Administrator responsible for the region as well as other managers/directors in addressing performance issues with their direct reports. This includes preparing Performance Alert Forms and monitoring employee performance on an ongoing basis. Arranges and/or coordinates all major office meetings/functions both internal and external. This includes local events as well as firm wide events that are held in the San Francisco area (e.g. Summer Party, Staff Appreciation Week, Anniversary Luncheon, Holiday Party, Practice Group Leader meetings, Partner meetings, etc.).Assists with planning for trial assistance (e.g. ‘war room’ space, IT needs, deliveries to court houses, hotel rooms, etc.) both in the San Francisco area as well as remotely when attorneys are on trial out of town.At the request of the Senior Director of Service Operations, the Office Manager leads or partners in firm wide initiatives working with other staff leaders and Office Administrators.Must be accessible and be responsive and sensitive to internal and external client demands and deadlines. This includes being accessible before and after hours, including weekends and holidays.The statements contained in this job posting are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time. KNOWLEDGE, SKILLS AND ABILITIES:Excellent computer skills, including knowledge of Windows 7, Microsoft Office 2010, and Outlook.Able to successfully manage office functions economically and efficiently.Excellent presentation and communication skills (both written and verbal); able to adjust same based on the audience.Excellent attention to detail and able to perform several tasks concurrently with ease and professionalism.Working knowledge of Federal and California state laws and regulations, particularly employment and wage and hour laws.Strong knowledge of human resources processes and California HR law and practices.Managing People: takes responsibility for direct reports, openly available to employees; provides regular performance feedback; continually works to improve employees’ skills; excellent supervisory and manager skills; able to encourage and motivate subordinates.Must possess strong administrative, management and leadership abilities.Able to interact with people in fast-paced environment while showing sensitivity, tact and professionalism.Able to accurately analyze data.Strong problem-solving skills.Must have excellent interpersonal skills and the ability to maintain effective working relationships with all levels of firm personnel and diverse groups of people.Unbiased judgment, sound discretion, and openness to the views of others.Candidate must be able to work well as part of a team across offices as well as work independently.Candidate must quickly grasp the goals, culture and strategy of the office and the firm overall.Candidate must conduct him/herself professionally in appearance and actions; must set a positive example for all personnel.Adhere to and serve as a role model for the firm’s Client Service Standards.Ability to lift up to 15 pounds.Ability to travel to the Los Angeles office on a routine basis.EDUCATION AND EXPERIENCE:Bachelor’s degree or equivalent work experience.Minimum of four (4) years of California Human Resources experience.Some experience managing staff and office administration.Experience in budget planning, reconciliation and analysis preferred, but not required.Demonstrated leadership abilities, people and project management skills, and an ability to identify and implement creative solutions to enhance productivity, efficiency, and effectiveness of operations, systems, and procedures.We are an Equal Opportunity Employer and we offer an excellent total compensation package, which includes medical/dental coverage (PPO/HD), vision care, life insurance, short and long-term disability plans, 401(k) with employer match, paid vacation/holiday/sick days, wellness programs and more.To Apply: Please submit your resume and cover letter, including salary requirements, for consideration.