Office Manager at Fritz-Pak Corporation

ABOUT THE COMPANY

Fritz-Pak Corporation is a small, family-owned manufacturing company in Mesquite, TX. The company specializes in blending powdered chemicals for concrete and packaging them in water-soluble bags.  The company sells their products across the globe, and it is one of the most recognized names in its industry.  If you are looking for a job in a growing small business, then Fritz-Pak is a great choice for you.  The hours will be 8am – 5pm Monday through Friday. 

DUTIES AND RESPONSIBILITIES OF OFFICE MANAGER

FINANCIAL (Primary Duties)

• Processes accounts payable and accounts receivable. 
• Works with department managers to assign all expenses to the proper account numbers.
• Makes bank deposits correctly and in a timely manner.
• May participate in budget planning and provide reports.
• Processes credits, returns and refunds.

HUMAN RESOURCES

• Participates in on-boarding of new hires; assists with orientation, processes benefits enrollment forms, trains new staff to use the timekeeping system, maintains personnel records.
• Works with Executive VP to manage company benefit programs.
• Completes and files workers' compensation forms following reports of work-related injuries. Properly tracks and follows up on related injuries and incidents.
• Maintains required state and federal labor law postings.
• Prepares and maintains all employee files.
• Acts as the workplace liaison regarding company personnel policies and procedures.
• Assists with counseling, documenting employee grievances, and tracking corrective actions. 
• Processes bi-weekly payroll, ensuring accurate and timely reporting.

OFFICE MANAGEMENT/OTHER

• Ensures incoming phone calls are managed, serving as a backup to Customer Service.
• Serves as Manager on Duty when assigned.  This includes opening and closing the office as needed.
• Maintains confidentiality of employee information, including long-term storage of files.
• Coordinates special events such as holiday staff parties and celebrations.
• Encourages teamwork and promotes company values.
• Manages COVID Safety protocols for the office and daily cleaning in compliance with OSHA and CDC. 
• Becomes familiar with and understands the steps for emergency response, including evacuation. 
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Fluency in English; reading, writing, speaking, and understanding. Bi-lingual in Spanish is a plus.
• Ability to communicate effectively with all levels of management, employees, and outside contacts.
• Strong leadership skills; competent to make appropriate professional decisions and to resolve/manage problems.
• Patience, tact, and cheerful disposition; ability to work in casual, friendly environment.
• Strong integrity with absolute respect for the sensitive and confidential nature of the company's proprietary information.
• Ability to seek out new methods and willingness to incorporate them into existing practices when applicable.
• Prompt, dependable, and able to perform the required duties on a regular, predictable basis.

EDUCATION AND WORK EXPERIENCE

• Associate or Bachelor’s degree in bookkeeping or related discipline.
• 3-5 years’ experience in bookkeeping, accounting, and/or administrative work.
• 3-5 years’ experience using Microsoft Office and Outlook software.
• 3-5 years’ experience using professional accounting and client resource management software.  Experience with Sage Accounting is a plus. 

BENEFITS

• Competitive Wage Compensation – Starting at $65,000
• Major Medical, Dental, Vision Coverage
• Optional Short Term Disability and Section 125 Cafeteria Plan
• 401k Retirement Plan with Employer Match
• Eligible for Annual Profit Sharing
• Eligible for Annual End-of-Year Bonus
• Paid Time Off accrues immediately, Up To 160 Hours Per Year Based On Service Time.
• 9 Company Paid Holidays
• 1 Company Paid Medical Day - Annual Physical