|Reference # :||19-08838||Title :||Operations -amp- Maintenance Administrative Assistant II|
|Location :||Albuquerque, NM|
|Experience Level :||Start Date / End Date :||06/10/2019 / 12/31/2019|
|Safety ? prepare attendance sheet and quizzes for monthly meeting for Manager, input data on Safety Sharepoint, retain FLRA?s and site safety inspections|
Pull Compass docs for all new jobs and send to appropriate staff
Create Tech Packets
Close all install jobs
REQUIREMENTS: 1. High school diploma or equivalent education. 2. Three years related experience or equivalent combination of education and experience. 3. Proficiency in Microsoft Word, spreadsheets and data entry required. 4. Must be a team player and committed to working in a quality environment. 5. Ability to type a minimum of 50 w.p.m. accurately. 6. Demonstrates exceptional customer service skills. 7. Excellent verbal and written communications skills required. 8. Perform sensitive and confidential tasks. 9. Assist with scheduling and organizing project activities including meetings, training, etc.Perform general office duties for Operations & Maintenance (O&M) contract sites, which requires knowledge of company and department procedures. Duties performed may include typing, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Process accounts payable invoices, maintain safety records, manage on site Workers Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS). PRINCIPLE DUTIES: 1. Type various forms of correspondence, forms and reports from records, rough drafts or various sources. 2. Post information to records and logs. Perform simple account balancing and reconciling. 3. Organize and maintain various filing systems. 4. Respond to telephone calls and greet visitors at site location. Direct calls, take messages or provide callers or visitors with routine information. 5. Operate office equipment including typewriter, computer, facsimile and copy machine. 6. Proofread work for errors and make corrections as needed. 7. Create and maintain CMMS database including equipment history and status, generation of work orders, management of budget projection data, inventory tracking system, purchasing module and overall operation of CMMS system. 8. Perform other duties necessary to provide general administrative support to the O&M team.