About Katten Muchin Rosenman LLP
Katten is a firm of first choice for clients seeking sophisticated, high-value legal services in the United States and abroad. Our nationally recognized practices include corporate, financial services, litigation, real estate, environmental, commercial finance, insolvency and restructuring, intellectual property, and trusts and estates. Our more than 650 attorneys serve public and private companies, including a third of the Fortune 100, as well as a number of government and nonprofit organizations and individuals. We provide full-service legal advice from locations across the United States and in London and Shanghai.
Petty Cash Specialist
Under the direction of the Accounting Operations Manager and according to established Firm policies and procedures, The Petty Cash Specialist is responsible for managing, administering, and maintaining the petty cash system; responding to monetary/postage requests from Firm Personnel as well as various Firm Departments; disbursing funds and reconciling monetary transactions. In addition, assist with Accounts Payable duties and responsibilities. Maintains professionalism and strict confidentiality in all client and Firm matters. Duties to include but not limited to the following.
Coordinate and administer petty cash functions by providing petty cash and petty cash services to attorneys and staff including, but not limited to, attorney cash advances for out-of-town travel, receipts and reimbursements or other administrative requests, personal check cashing and sale of postage stamps.
Reconcile and prepare deposit of checks cashed to assure a proper cash balance is maintained at all times and to replenish petty cash; balance petty cash to establish funds required to maintain appropriate cash balance; prepare check against operating account payable to petty cash; coordinate trips to the bank with Office Services to make deposits and obtain cash.
Assemble receipts and perform data entry of all petty cash transactions in the automated accounts payable system entering information in the appropriate accounts for all receipts.
Coordinate petty cash advance requests from the Docket Department for transportation to/from courts/agencies; hold advances for 24 hours; attach receipts once received; reconcile charges in CMS.
Maintain and replenish postage stamps. Coordinate trips to the post office with Office Services to purchase additional postage ensuring adequate postage is maintained.
Assist Accounts Payable on a daily basis to process disbursement requests and general ledger invoices in addition to processing attorney reimbursement requests.
Assist Accounts Payable with processing rush check requests utilizing CMS Quick Check format in order to furnish checks on demand. Perform data entry of daily on-demand client-related check requests and coordinate distribution of checks.
On a continual basis, monitor and balance monies received and disbursed to/from bank and post office ensuring accurate security procedures and reconciliations.
Sort mail received within the Accounting Department and distribute to appropriate individuals/departments.
Provide backup to other areas of Accounting as requested by the Accounting Operations Manager.
High school diploma or equivalent and two or more years bookkeeping/accounting experience are required; or equivalent combination of education and experience. Two or more years bank teller experience or similar position handing cash is preferred. Experience working in a large legal or professional services firm a plus.
Computer proficient with experience and working knowledge of Accounting database systems (CMS including Quick Check), Excel, Outlook, and MS Word preferred. Data entry skills with 85% accuracy preferred.
Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
Analytical skills requiring an aptitude for detail and accuracy in order to analyze and perform essential petty cash functions and assist with accounts payable and accounts receivable duties.
Ability to adapt to changes in workflow and handle multiple priorities with frequent interruption in a fast-paced, high-traffic, detail-oriented work environment.
Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling petty cash deposits and balances, verifying numerical data, and preparing various accounting reports.
Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.
Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position’s responsibilities. Proactive with excellent troubleshooting, problem resolution, and follow‑through skills.
Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, perform data entry, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.
Ability to operate standard office equipment including computer, laser/check printer, telephone, photocopier, calculator, facsimile, etc.
Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds.
Ability to work overtime when required at month-end and year-end in order to meet Accounting deadlines.
We offer an outstanding benefit package which includes: medical/dental, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies.
Katten Muchin Rosenman LLP is an Equal Opportunity Employer/AA-M/F/SO/Disability/Veteran.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities and requirements. This position description may be modified in the future as necessary.