PROGRAM COORDINATOR/ 40 HOURS / DAY / BWH - PREVENTIVE MEDICINE
This position is responsible for assisting in the eventmanagement, marketing and day-to-day administrative support of the Osher Centerfor Integrative Medicine at Harvard Medical School and Brigham and Women’sHospital.Reporting to the ProgramManager, the Program Coordinator will coordinate the Osher monthly Grand Roundsevents; manage the Osher Center websites; create and distribute the monthly newsletter;and liaise with the Division of Preventive Medicine secretarial staff to executemiscellaneous administrative tasks. Additionally, this person will take onad-hoc tasks and assignments to promote the Center’s mission andactivitiesand support the directors as required.
The Osher Center for Integrative Medicine is jointly basedat Brigham and Women’s Hospital and Harvard Medical School and works to combineclinical care, research and education in moving medicine towards a new mode ofwellness, providing holistic care for the whole patient.
Working in collaboration with, and under minimal supervision by the Program Manager, the Project Coordinator will:
·Coordinate and execute monthly Grand Rounds including communications, pre-and post-event administration, marketing and event management.
·Assist with event planning, marketing and execution of seminars, symposia and community lectures offered by the Osher Center.
·Maintain and optimize the OsherCenter.org website by creating regular blog posts, and ensuring the website is both functioning and current; suggest improvements and work with the web hosting company to implement updates.
·Manage BWH Osher website (different from the OsherCenter.org website, above), including monitoring and updating the website on a regular basis.
·Source and suggest newsworthy items, create monthly newsletter content, and update newsletter design as necessary.
·Maintain and update the Osher Center mailing list to support targeted email marketing campaigns and communications.
·Work with other departments and institutions to facilitate cross-promotional marketing.
·Create, schedule and manage social media postings across Osher Center social media platforms (Facebook, Twitter, YouTube and LinkedIn)
·Record metrics for website traffic and user behavior, newsletter statistics, and social media activity.
·Support and maintain the Osher Exaptive online network maps including updates, data set creation, data analysis and administrative interface.
·Support the Program Manager in administering the Osher Pilot Research Award funding mechanism.
·Coordinate with the Division of Preventive Medicine Grants Manager for the creation, submission and monitoring of purchase orders, invoices and vendor agreements pertaining to Osher Center research programs as needed.
·Coordinate with the Division of Preventive Medicine secretarial support in scheduling Osher Center meetings, creating packets for meetings and presentations and ordering office supplies.
·Support a variety of document development activities including research publications, presentation materials and manuscripts, including creating bibliographies, sourcing curriculum vitae and biosketches, formatting project budgets, proofreading manuscripts, and helping create and edit presentation materials, with the ability to create more advanced material.
·Collect, organize and maintain Osher Center program metrics for annual report and other reports and presentations.
·In coordination with Program Manager, maintain organization of office information systems, both paper-based and electronically via shared file spaces.
·Assist in the development of brochures, newsletters and annual reports.
·Provide routine administrative support such as taking minutes at Osher Center meetings and scheduling meetings.
·Monitor Osher Center general email inbox, respond to email inquiries in a timely fashion, and delegate inquiries to Program Manager and/or Senior Directors as necessary.
·Assist with training and orienting staff and students as needed.
·Assist with special projects and other duties as needed.
Minimum of Bachelor’s Degree
Minimum of 2-3 years relevant work experience in a combination of marketing, event management and administrative or academic research support roles.
Prior experience working with accounts payable departments preferred.
Mature individual, with excellent written and verbal communication skills and sensitivity to working in an academic environment.
IT-literate, and comfortable with online marketing.
Comfort/familiarity working with accounts payable departments.
Attention to detail.
Ability to manage and prioritize multiple tasks effectively.
Good team player.
An active interest in, and preferably demonstrated exposure to integrative medicine, with a desire to pursue a career in service to integrative medicine.
Primary Location MA-Brookline-BWH Primary Care Assoc Coolidge Brookline
BWH Primary Care Assoc Coolidge Brookline (BWHBrooklineCoolidge)
356 Harvard St