Sundt Construction Building Group is growing and looking to hire a Project Administrator for our Sacramento office. We are looking for a long-term employee; this is not a project-based position. Sundt Construction is a 129-year-old general contractor and 100% employee owned. We offer competitive compensation and an extensive benefits package. So, if you are a Project Administrator with experience please apply today!
The Project Administrator is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as well as participate in the Individual Development Review for that employee.
Key Responsibilities Ensures that all compliance required records (I.e., certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports for all contractors on the project) are completed in a timely and accurate manner, and are on file and ready for auditing.
Maintains and distributes Billing Status Report. Tracks executed subcontracts/ supplements, insurance, bonds, pre-liens, lien releases, and joint checks.
Sets up and maintains standard project files: general correspondence/filing, subcontractor/ purchase order agreements, vendor files, time sheets, and Prolog Company set-up files.
Assists with project close-out as requested by the project team and performs duties as required by project close-out checklist and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost.
Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required.
Sets up, maintains, and ensures full compliance of Bulletin Board postings with federal, state, and government agencies, and local and Sundt posters and policies.
Performs and sets up subcontracts (work orders) and logs in JDE and Prolog and generates sub package with job-specific forms and sets up and maintains subcontract change orders (supplements) and budget adjustments in JDE and processes subcontractor pay applications after Project Manager's approval and maintains in Prolog.
Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
May supervise and provide training for the Project Secretary, and may participate in the Individual Development Review for that employee.
On remote projects, will coordinate with Corporate Employment office in preparing and coordinating hiring guidelines, applicant flow logs, pre-employment drug tests, employee orientation, and/or employee separation.
Minimum Job Requirements Proficient use of all Microsoft Office Suite programs.
Two-year accounting degree or equivalent combination of business training and/or related experience.
Must be proficient with word processing and spreadsheet software.
Good organizational skills are necessary.
Note: Job Description is subject to change at any time and may include other duties as assigned.
Physical Requirements Occasionally will climb stairs, ladders, etc.
Will interact with people frequently during a shift/work day
Will lift, push or pull objects on an occasional basis
Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
May reach above shoulder heights and below the waist on a frequent basis
May use telephone, computer system, email, or other electronic devices on a limited basis to communicate with internal and external customers or vendors
May stoop, kneel, or bend, on an occasional basis
Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
Ability to wear personal protective equipment is required (including but not limited to; steel toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.)
Must be able to comply with all safety standards and procedures
Equal Opportunity Employer Statement:
It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training.