The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming. Our core values include Passion, Authenticity, and the Desire to Make a Difference.
Core responsibilities of this position include:
The Project Assistant, TRIO Student Support Services (SSS), a is part-time, non-benefited position and is federally funded through a grant program focused on assisting college students who are first generation, low income, and/or have disabilities. The TRIO SSS Project Assistant will be responsible for providing administrative support for grant activities, with specific emphasis on accuracy in data collection and entry, documentation, and reporting. This position is grant funded on a five year cycle (2015-2020) at 15 to 18 hours per week.
LCCC in its strategic plan has identified important Core Values and Aspirational Values, which are inherent in the cultural fabric of the College. The person fulfilling this role is expected to bear these qualities and advocate for them.
Other tasks may be assigned based on contemporary institutional need.
Compensation: $13.02/hr. Commensurate with experience.
Screening Date: Position is open until filled.
Start Date: As soon after screening as practical. Tentative start date: March 17th, 2019.
- Conduct quarterly file audits to ensure all student files have documentation required by grant
- Input all relevant student information into the grant tracking system
- Update student information and contact records regularly
- Perform routine reviews of data for accuracy
- Assist with compiling Annual Performance Report
- Assist with compiling other data reports as needed
- Utilize social media to remind participants of upcoming events
- Answer phone calls and respond to emails during peak times, providing basic information about the program and arranging appointments with the TRIO Advisor or Director
- Make reminder contacts to students regarding upcoming appointments
- Assist in developing information materials for students
- Review program requirements and services for prospective participants in individual and small group settings
- Assist with program recruitment through social media and collaboration with LCCC departments campus-wide
- Under the supervision of the Director of TRIO SSS, review applications and interview prospective participants to determine eligibility for program services
An employee in this position may perform some of these responsibilities on an infrequent basis.
- Contact local colleges and universities to help arrange campus visits
- Assist Director with grant evaluation plan
- Provide administrative assistance for workshops and lunch training sessions
- Attend required training and development opportunities
Knowledge, Skills, and Abilities:
- Challenges experienced by students who are first generation, low income, and/or have a documented disability
- Academic success strategies
- Knowledge of FERPA requirements
- Personal computing applications – specifically Microsoft Office Suite (e.g., Word, Excel, Publisher, Outlook, and PowerPoint)
- Basic office equipment, including (but not limited to) personal computer and associated peripherals, fax machine, multi-line telephone, voice recorders, and other electronic devices
- High level of organization and attention to detail
- Effective and strength-based interpersonal communication
- Conflict mediation
- Team-oriented work ethic
- General computer skills and Student Information Systems
- Data entry
- High level of professionalism
- High degree of confidentiality
- Perform as an organized, self-starter, and able to handle expeditiously, accurately, and confidentially the rapid receipt of communications from all sources—written, email, voice mail, one-on-one with attention to detail
- Work in a highly collaborative team setting
- Read and interpret instructions in oral, written, or diagrammatical form (e.g., a flow chart of a process)
- Read, interpret and consider possible applications of business literature and legal documents
- Able to act on own initiative while exercising reasonable judgment
- Communicate clearly with a variety of people, in one-to-one and small group settings – either face-to-face, by telephone, or by other electronic means
- Communicate in an informative manner, effectively listen, and be able to handle escalating situations with concern and confidence
- Support time-based requests; able to function effectively in a multi-tasking, fast-paced environment with deadlines, frequent interruptions, and some interpersonal pressure
- Deal effectively and professionally with people
- Proven capabilities in establishing appropriate professional rapport, with courtesy and tact, to accurately determine the needs of others, collect necessary information, and follow-through when requested
- Respond to common inquiries from college faculty and staff
To successfully perform the essential functions of this position, an employee must be able to:
- Maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and donor data; documents; issues; etc., and respect privacy needs of employees, students, donors
- Comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required
- Adapt to a variable work schedule while performing the essential functions of this position, including occasional evenings and weekends as needed
- Interact professionally, diplomatically, and appropriately with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions
- Frequently move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities while performing the essential duties of this position
- Engage in multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor
- Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions
- Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus
- The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well
- The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds
- Associate degree from an accredited institution in a related field of study. (i.e. Education, Business, Public Administration, etc.)
- Two (2) years of experience in a customer service setting
- One (1) year of experience with confidential/sensitive data collection and data entry
- One (1) year of employment experience in a higher education environment
- One (1) year of experience working with the population served by TRIO Student Support Services
LCCC DOES NOT SPONSOR H1B VISAS.
Equal Opportunity and Affirmative Action Employer
Laramie County Community College is committed to providing a safe and nondiscriminatory educational and employment environment. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, political affiliation, sexual orientation or other status protected by law. Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The college does not discriminate on the basis of sex in its educational, extracurricular, athletic or other programs or in the context of employment.
The College has a designated person to monitor compliance and to answer any questions regarding the college’s non-discrimination policies: Please contact: Title IX and ADA Coordinator, Room 205B, Pathfinder Building, 1400 E College Drive, Cheyenne, WY 82007, 307-778-1217,TitleIX_ADA.Coordinator@lccc.wy.edu.