Chicago Public Schools (CPS) is the third largest school district in the United States, serving over 360,000 students in 600+ schools and employing nearly 36,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career and civic life. In order to fulfill this mission we make three commitments to our students, their families and all Chicagoans: academic progress, financial stability and integrity. Six core values are embedded within these commitments – student centered, whole child, equity, academic excellence, community partnership and continuous learning.
The Records Clerk will be held accountable to the following responsibilities:
Identify school student and business records and organize records based on CPS records retention schedule and procedures provided by the Chicago Board of Education Law Department.
Identify, collect, alphabetize, and prepare active student records for transfer to students’ new schools (includes placing consolidated student records in envelopes, correctly labeling envelopes, packing records, and addressing boxes of records for transfer).
Review, sort, alphabetize, document, and pack inactive school student records and school business records in boxes for transfer to appropriate CPS storage and disposal vendors.
Work with Records Supervisor, Law Department Records Management Unit, Innovation and Incubation, and various other CPS staff to ensure all records are transferred in accordance with legal procedures and prior to established deadlines.
Report regularly on progress and communicate questions and concerns in a timely manner to onsite Records Supervisor.
Photocopy records to ensure complete and accurate copies are made; retain original records in existing condition.
Move files and boxes that weigh between 30-60 pounds from one location to another, which may include walking up and down stairs to multiple floors.
In order to be successful, a Records Clerk must possess the following qualifications:
Type of Education Required :
High school diploma or equivalent (minimum)
Type of Experience Required:
Detail oriented and very organized
Able to follow oral and written directions
Strong verbal and written communication skills
Team player with customer-service mindset
Able to work independently without supervision
Goal-oriented with the ability to manage time/projects and meet deadlines
Lift and/or move boxes and files between 30-60 pounds
Required to sit, stand, walk, stoop, kneel, and climb stairs
Able to travel to various schools and other CPS sites as needed
Available to work approximately June 2019 through approximately November 30, 2019 as required (length of employment, schedule, and number of work days per week TBD
As a condition of employment with the Chicago Public Schools (CPS), employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and must maintain residency throughout their employment with the district.